P.Labs Ventures
Website:
plabsventures.com
Job details:
As an Admin and Executive Assistant, you will be the backbone of daily business operations with ensuring smooth functioning across teams, vendors, and internal processes. We expect you to be razor-sharp in understanding requirements, proactive in anticipating needs, and calm under pressure. You should know how to get things done, be confident in making small decisions, and keep all stakeholders informed at each step. Discretion is key to this job.
- Manage daily administrative tasks, documentation, scheduling, and follow-ups.
- Maintain trackers, databases, filing systems (digital/physical) with accuracy.
- Coordinate with internal teams (Sales, HR, Finance, Ops, Creative, SEO, Paid Media).
- Prepare meeting agendas, take MoMs, and ensure action item closure.
- Communicate clearly in English across email, calls, and messages.
- Anticipate needs, identify gaps, and plan alternatives (Plan A/B/C).
- Make quick decisions for routine issues and escalate critical ones.
- Handle vendor coordination, quotation collection, and negotiations.
- Track inventory, renewals, and procurement requirements.
- Support HR, Finance, and Operations with documentation and process tasks.
- Assist leadership with reports, research, and special projects.
- Ensure timely, accurate communication and seamless task execution across stakeholders.
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