Senior Executive Assistant

nCircle Tech

Website: ncircletech.com
Job details:
Job Title: Senior Executive Assistant Experience :5 Years Role Overview We are looking for a proactive and highly organized Executive Assistant with strong analytical, coordination, and project management skills. The ideal candidate will have proven experience in tracking and auditing business initiatives, driving action items, maintaining dashboards, and conducting data analysis to support leadership in decision‑making. This role goes beyond traditional EA responsibilities and requires a blend of operational excellence, business understanding, and stakeholder management. Key Responsibilities

• Initiative Tracking & Governance Track progress of all strategic initiatives, projects, KPIs, and action items driven by leadership. Ensure business units meet deadlines, escalate delays, and drive accountability. Maintain initiative trackers, matrices, and compliance logs.
• Auditing & Operations Oversight Conduct periodic audits of processes, deliverables, internal reports, and project progress. Validate data received from cross‑functional teams and ensure accuracy. Identify gaps, highlight risks, and recommend corrective actions.
• Dashboard Management & Reporting Create, maintain, and update management dashboards on: Operational KPIs Strategic initiative progress Financial and performance metrics Weekly/monthly business reviews Prepare MIS reports, executive summaries, and data-driven presentations for leadership.
• Data Analysis & Insights Analyze data to identify trends, deviations, risks, and opportunities. Support leadership in decision‑making through insights, projections, and scenario analysis. Build structured reports using Excel, Google Sheets, Power BI, or analytics tools.
• Communication & Stakeholder Management Draft emails, communication briefs, and executive-level correspondence. Liaise with internal teams, clients, and partners on behalf of leadership. Ensure timely closures on commitments made by leadership across departments Required Skills & Competencies Technical Skills Strong command over Excel/Google Sheets , dashboards, and analytical reports. Experience with Power BI/Tableau (preferred). Ability to audit data, validate inputs, and prepare structured management reports. High proficiency in PowerPoint for presentations. Familiarity with project management tools (Asana, Monday.com, Trello, Jira, etc.). Soft Skills Excellent communication, interpersonal, and coordination abilities. Strong analytical thinking and problem‑solving skills. High level of ownership, confidentiality, and professionalism. Ability to multitask and prioritize under pressure. Strong follow‑up discipline and commitment to meeting deadlines. Educational Background Bachelor’s degree in Business Administration, Commerce, Management, or related field. MBA or certification in analytics/project management is a plus. Preferred Experience Minimum 5 years as an Executive Assistant, Project Coordinator, Business Analyst, or similar role. Experience working with senior leadership/CXO-level executives. Proven track record of managing dashboards, audits, and initiative tracking.

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