Website:
measuredmoves.in
Job details:
Executive Assistant to Founder
Location: 100% Remote (Must overlap with U.S. Eastern Time)
Type: Full-Time
Reports To: Founder / Executive Leader
Industry: Founder Network / Community / Events & Ecosystem
About the Organization:
Our client operates a high-impact network of founders, investors, and operators focused on building meaningful companies and communities. The organization is fast-paced, founder-led, and highly execution-driven, with multiple concurrent initiatives including events, partnerships, and ecosystem development.
About the Role:
We are seeking a high-performance Executive Assistant (EA) to support a dynamic founder operating across multiple priorities, teams, and external stakeholders.
The role goes beyond traditional administrative support. The EA will act as a central coordination and execution partner, ensuring that priorities are clear, tasks are progressing, and nothing falls through the cracks.
The ideal candidate is proactive, detail-oriented, and highly responsive, with the ability to operate with speed, discretion, and strong judgment in a fast-moving environment.
Key Responsibilities
Executive Support
- Manage complex calendar, scheduling, and meeting coordination across stakeholders
- Prioritize and triage incoming communication (email, WhatsApp, Slack, requests)
- Ensure seamless day-to-day operations for the executive
Meeting Management & Follow-Ups
- Attend key meetings and capture:
- Decisions
- Action items
- Ownership
- Deliver concise summaries within a short turnaround time (not long-form minutes)
- Track and follow up on all commitments made
Task Tracking & Accountability
- Maintain and update task trackers (Excel / tools like Monday.com)
- Monitor progress across team initiatives
- Proactively follow up with stakeholders to ensure completion
- Identify completed vs pending vs redundant tasks
Daily Planning & Reporting
- Prepare daily priority briefs for the executive
- Provide end-of-day summaries, including:
- Completed items
- Pending tasks
- Key follow-ups
Communication & Coordination
- Support the executive by organizing, prioritizing, and processing incoming tasks, requests, and asks
- Communicate effectively and professionally with external stakeholders for scheduling
- Translate discussions into clear next steps and assignments
- Ensure alignment across teams and communication channels
AI-Enabled Productivity
- Leverage tools such as ChatGPT and meeting transcription software
- Support drafting of communications, summaries, and structured outputs
- Continuously improve efficiency using AI tools
Operations & Systems Support
- Maintain organized documentation and shared resources
- Improve workflows and processes for efficiency
- Support coordination across tools and systems
Additional Responsibilities (As Needed)
- Light support for travel planning and logistics
- Ad hoc administrative and operational tasks
- Support during high-priority events or peak business periods
Ideal Candidate Profile
Experience
- 7–10+ years of experience as an Executive Assistant, Operations Associate, or similar role
- Experience supporting senior leaders, founders, or fast-paced teams
Core Skills
- Excellent written and verbal communication skills
- Strong organizational and multitasking abilities
- High attention to detail, especially in scheduling and tracking
- Ability to work independently in a remote environment with minimal supervision
- Comfortable operating in a high-trust environment with significant autonomy and accountability
- Proficiency with fast-paced communication tools such as WhatsApp, Slack, and email
Key Competencies:
- Proactivity: Anticipates needs rather than waiting for instructions
- Judgment: Distinguishes urgency vs importance
- Execution Speed: Delivers quickly with clarity
- Accountability Mindset: Drives tasks to completion across teams
- Discretion: Handles sensitive information with confidentiality
Technical Skills:
- Proficiency in tools such as:
- Google Workspace
- Slack
- Excel (for tracking, updating, and maintaining structured data)
- Project management tools (e.g., Monday.com)
- CRM systems (basic data pulling, updating, and maintenance — not design or configuration)
- Familiarity with AI tools (e.g., ChatGPT, Claude, Perplexity, meeting transcription tools)
- Bonus: Ability to do light formatting, basic design, and use Canva for clean, professional documents and presentations
Apply:
Submit your resume, and a 2-minute video introduction (informal) to recruitment@measuredmoves.in with the subject line: EA to Head of Connection - [Your Name].
Click on Apply to know more.