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Role Overview
A leading global organization is seeking a Senior Accounts Payable Accountant to join its Finance & Accounting team. Reporting to the Accounts Payable Manager, this role is responsible for accurate, timely end-to-end processing of vendor bills across multiple subsidiaries — in compliance with company policies and internal controls.
This is a great opportunity for a detail-oriented AP professional who thrives in a fast-paced, multi-entity environment and enjoys contributing to process improvement alongside day-to-day operational excellence.
What You’ll Do
Vendor Invoice Processing
- Review, enter, and upload vendor bills accurately and on time with supporting documentation, ensuring proper GL coding per company accounting policies and internal controls
- Process vendor expenses qualifying as out-of-pocket pass-through charges, including electronic approval documentation and confirmation of billable project charge codes per customer contractual terms
- Maintain organized, paperless vendor files and electronic backup records for all assigned vendor accounts
Payment & Approval Workflow
- Follow up with internal bill approvers to ensure invoice approvals align with defined metrics and vendor payment terms
- Issue vendor payments in compliance with company payment policies and cash flow schedules
- Perform vendor statement reconciliations and proactively resolve discrepancies through vendor and internal communications
Month-End Close
- Execute month-end close procedures including review and analysis of GL accounts, preparation of accruals, and payment reconciliations
- Request outstanding vendor bills and monthly statements from external vendors to ensure completeness
Stakeholder & Vendor Management
- Respond promptly to vendor and internal requests, investigate discrepancies, and coordinate resolution with cross-functional teams including project managers
- Supply supporting documentation of pass-through charges for client inquiries, including preparing reconciliations to facilitate timely resolution
Process Improvement & Compliance
- Identify and implement process and system efficiencies; support system implementations and periodic upgrade testing
- Assist with preparation of 1099 forms and other applicable tax requirements
- Participate in special projects, prepare ad-hoc analyses, and complete additional assignments as requested
What You’ll Bring
- Associate or Bachelor’s degree in Accounting, Finance, or a related business discipline; Accounting degree strongly preferred
- Alternatively, a minimum of 8+ years of progressive accounts payable experience in a global company
- Minimum 3 years in dedicated accounts payable processing — including vendor bill entry, GL coding, and reconciliation
- Hands-on ERP experience (NetSuite preferred; SAP, Oracle, or MS Dynamics considered); comfort with extracting and formatting ERP data exports
- Understanding of multi-entity accounting environments, GL structure, inter-company transactions, and expense coding
- Intermediate-to-advanced Microsoft Excel — including XLookup, SUMIF, Text-to-Columns, sorting, filtering, Concatenate; Pivot Tables a strong plus
- Proficiency in Microsoft Outlook and the broader Office 365 suite; ability to manage large datasets and identify patterns
- Exceptional attention to detail with a track record of accuracy, timeliness, and completeness under strict deadlines
- Strong written and verbal communication skills — able to convey progress, flag setbacks, and coordinate across geographies and time zones
- Diplomatic and professional approach to navigating obstacles with external vendors, customers, and internal stakeholders
- Proven ability to thrive in a fast-paced, virtual team environment; adaptable to evolving processes and priorities
- Comfort leveraging approved AI tools to drive productivity and quality, while maintaining accountability for outputs.
Preferred Qualifications
- Experience in the software/SaaS or pharmaceutical industry, especially within a GCC, Shared Services Center, or multi-entity finance environment
- NetSuite ERP knowledge (significant advantage); SAP familiarity also valued
- Demonstrated experience with data extraction, report formatting, and paperless record management
Please note that this is a confidential search. We kindly ask that all candidates keep details of this opportunity and any related conversations private throughout the recruitment process.
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