York Solutions, LLC
Website:
yorksolutions.net
Job details:
Position Summary
The accounting professional will run day-to-day finance operations for York’s India entity and support the US finance team. The role spans payroll coordination, accounts payable, GST-compliant billing, expense reimbursement, and accounts receivable. It suits someone who is comfortable owning recurring monthly cycles end to end, working across time zones with a US-based team, and coordinating with an outsourced payroll and compliance provider.
This is a hands-on, detail-driven role. Accuracy, documentation, and meeting recurring deadlines matter more than volume.
Key Responsibilities
Payroll support
• Prepare and validate monthly payroll inputs — new joiners, exits, attendance, leave, variable pay, and full-and-final settlements — and submit them to the outsourced payroll provider on the agreed cycle.
• Review the payroll register and payslips before release; reconcile payroll cost to the general ledger.
• Support statutory payroll compliance: PF, ESI, Professional Tax (Karnataka), TDS on salary (Section 192), and related monthly and quarterly filings, in coordination with the compliance provider.
• Prepare bank upload files for salary and contractor disbursement and track confirmations.
• Maintain payroll documentation and respond to employee payroll queries.
Accounts payable and invoicing support
• Process vendor and contractor invoices: verify against purchase orders, contracts, and approved rates; route for approval; and post to the accounting system.
• Run the monthly independent-contractor invoicing cycle — validate hours and rates against the source data, issue hour statements, collect signed invoices, and reconcile totals before payment.
• Apply correct TDS treatment on vendor and contractor payments (Sections 194C, 194J, 194Q as applicable) and support quarterly TDS returns and Form 16A issuance.
• Reconcile vendor statements, manage the AP ageing, and resolve disputes and short payments.
• Maintain vendor master data and supporting documentation.
GST billing and compliance
• Raise GST-compliant customer invoices, including e-invoicing (IRN generation via the IRP) where applicable, with correct HSN/SAC codes, place of supply, and tax classification (CGST/SGST vs IGST).
• Handle zero-rated and export-of-services invoicing, including LUT-based supplies and tracking of foreign inward remittance documentation.
• Prepare data for GSTR-1 and GSTR-3B; reconcile input tax credit against GSTR-2B and follow up on mismatches with vendors.
• Support reverse-charge determination, credit and debit notes, and GST reconciliations to the general ledger.
• Maintain audit-ready GST records and assist with notices, annual return (GSTR-9), and reconciliation statements.
Expense reimbursement
• Review employee and contractor expense claims against policy; validate receipts, approvals, and GST input eligibility.
• Process reimbursements on the agreed payment cycle and resolve rejected or incomplete claims. • Reconcile advances, corporate card transactions, and travel claims; flag policy exceptions and recurring issues.
Accounts receivable
• Generate and issue customer invoices accurately and on schedule.
• Apply receipts, reconcile customer accounts, and manage unapplied and short payments.
• Own the AR ageing: follow up on overdue balances, escalate at defined thresholds, and report collection status.
• Prepare AR reconciliations, revenue support schedules, and bad-debt or provision inputs for month-end.
Month-end and reporting
• Prepare assigned journal entries, accruals, prepaids, and account reconciliations.
• Support month-end close on the US reporting calendar, including intercompany reconciliation with the parent entity.
• Assist with statutory audit, internal audit, and tax audit requests by preparing schedules and pulling supporting documentation.
Required Qualifications
• B.Com or M.Com in Accounting, Finance, or Commerce.
• 10+ years of hands-on experience across accounts payable, accounts receivable, and GST billing. • Working knowledge of Indian statutory requirements: GST, TDS, PF, ESI, and Professional Tax.
• Practical experience with month-end close activities and account reconciliations.
• Advanced Excel skills — lookups, pivot tables, and reconciliation of large data extracts.
• Strong written English and the ability to work directly with a US-based finance team.
• Demonstrated accuracy, ownership of recurring deadlines, and clear documentation habits.
Preferred Qualifications
• CA Inter, CMA Inter, or an equivalent professional qualification (part-qualified candidates welcome).
• Experience in a staffing, IT consulting, or professional services environment, including contractor billing and hours-based invoicing.
• Experience supporting a US or other foreign parent entity, including intercompany transactions and export-of-services invoicing.
• Hands-on experience with Sage Intacct; experience with Tally, Zoho Books, or a comparable ERP is also relevant.
• Experience working alongside an outsourced payroll or compliance provider. What we look for
• Comfortable owning a recurring monthly cycle without being reminded of it.
• Raises discrepancies early rather than working around them.
• Communicates clearly across time zones, in writing.
• Handles payroll and personal expense data with discretion.
First 90 days
• 30 days: Understand the entity structure and the monthly payroll, AP, AR, and GST calendars. Shadow one full close and one contractor invoicing cycle.
• 60 days: Independently run expense reimbursement and the AP invoice queue. Own GST data preparation with review.
• 90 days: Own the recurring payroll input, contractor invoicing, and AR follow-up cycles end to end, with the US team reviewing rather than driving.
About York Solutions
York Solutions is a technology consulting firm that provides technology and workforce solutions to our clients. We are committed to providing high-level customized service and value to our clients and team members. York also owns and operates Think IT, an association dedicated to providing additional value to the IT community, as well as the Emerging Talent Program (formerly Barriers to Entry), a training program designed to assist individuals with starting careers in the IT field.
To learn more about our company, please visit: www.yorksolutions.net.
York Solutions is an Equal Opportunity Employer.
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