Administrative Scheduling Manager - Full Time (Temp)

Securitas Security Services USA, Inc.

Salary: $82k
Experience: 2+ yrs
Location: Seattle, Washington, United States
Job type: Full-time

Required skills

Microsoft Office
Excel
Smartsheet
Payroll system

About the role

Administrative Scheduling Manager (Temporary) – Full Time

We offer a full benefits package, PTO, weekly pay, and more!

Location: Seattle, WA

Salary: $82,555.20/Year

Schedule: Sunday - Thursday 10:00pm-6:45am

Tentative Assignment End Date: 8/1/26

We help make your world a safer place.

At Securitas, we have business operations in 45 markets and capabilities from guarding to tech-enabled security. We provide specialized guarding services tailored to each of our prestigious clients. Our world class services are designed to incorporate a high degree of technology content.

The Scheduling Manager plays a crucial role in managing the scheduling of Security Officers and Supervisors at client sites. The primary responsibility will be to optimize the scheduling process to enhance operational results while minimizing avoidable overtime and un-billed effectively with the District Manager regarding site requirements and work priorities.

What Your Day May Look Like

Maintain continuous site coverage by managing schedules, tracking time-off requests, and responding to call-offs, absences, and emergency situations.
Schedule Security Officers and supervisors at client sites while optimizing staffing levels and minimizing avoidable overtime.
Manage and maintain an adequate on-call security force to cover vacancies as needed.
Coordinate daily schedules and assignments for Field Supervisors and communicate schedule changes as they occur.
Ensure accurate timekeeping, payroll, and billing data within the automated resource system by verifying reports and correcting discrepancies.
Interface with payroll and accounts receivable departments to resolve timekeeping, billing, and payroll issues.
Maintain working knowledge of client contracts, post requirements, and staffing obligations.
Serve as a liaison between clients, branch management, supervisors, and staff to resolve scheduling, training, billing, or payroll concerns.
Advise branch management and/or Human Resources of staffing needs and open positions.
Assist with screening, interviewing, and onboarding Security Officer candidates.
Maintain records of Security Officer qualifications, certification, and required training.
Recommend corrective action or removal of Security Officers from posts based on performance issues or client feedback.
Perform additional administrative and operational duties as required to support branch operations and service industry.

What We Offer

Medical, Dental, Vision, Life, AD&D, & Disability Insurance, Plus 401K Options.
Paid Time Off - 40 hours after 1 year of service paid out for FT security officers who worked a minimum of 2080 hours.
Paid Family Leave - up to 12 weeks a year in accordance with State Law.
Weekly Pay! - DailyPay Access program available!
Referral Program.
Telemedicine - Virtual Medical Care.
Discounts on Childcare, Vehicles, Electronics, Cell Phone Plans, Travel & More!
Free Uniforms & Paid Training.
Doggy & Kitty Daycare Discounts.
Employee Assistance Program & So Much More!

Position Requirements

Must be at least 18 years of age.
High school diploma or GED required.
Associate degree or higher required OR 2 years of professional person management experience.
Professional data entry or data analytics experience required.
Advanced computer skills needed, proficiency in Microsoft Office (Excel) and data management software (Smartsheet).
Must be reliable, accountable, punctual, and have a strong work ethic.
Ability to maintain professionalism in fast-paced work environments including in high pressure situations.
Conflict resolution and de-escalation skills a plus.
Strong time management and organizational skills required.
Reliable and self-motivated with strong planning, organizing, and leadership skills.
Ability to take initiative, achieve results, and meet deadlines.
All candidates must be willing to participate in Securitas' pre-employment screening process, including drug screen and background investigation.

We are seeking a strong leader who is calm under pressure, professional in all interactions, and committed to maintaining a secure and welcoming environment.

Join our team and help make our world a safer place.

EOE/M/F/Vet/Disabilities

About Company

Our Company Mission:

Securitas’ mission is to protect homes, workplaces, and communities by providing the security services they need to protect their assets, safeguard their people, and maintain their ability to generate profits.

Our Values:

Securitas’ core values - Integrity, Vigilance and Helpfulness - are the foundation for our employees to build trust with customers, colleagues, and the surrounding community.

Integrity:

Securitas employees are honest and trusted by customers to safeguard their premises and valuables. We don’t compromise on integrity and create an open forum for our employees and customers to voice opinions, report improprieties, and share information.

Vigilance:

Seeing, hearing, and evaluating. A Securitas employee is always attentive and often notices things that others don’t. Their vigilance is necessary in order to be aware of potential risks or incidents that may take place on our customers’ premises.

Helpfulness:

As part of an on-going effort to ensure safety, Securitas employees are always ready to help if an incident occurs that requires intervention regardless of whether or not it is directly related to their job.

Company

Securitas employees come from all walks of life, bringing with them a variety of distinctive skills and perspectives. United through our common purpose, we provide the security needed to safeguard our clients' assets and people. Our core values - Integrity, Vigilance and Helpfulness - are represented by the three red dots in the Securitas logo. If you live by these values, we’re looking for you to join the Securitas team.

Benefits include:

Retirement plan
Employer-provided medical and dental coverage
Company-paid life insurance
Voluntary life and disability insurance
Employee assistance plan
Securitas Saves discount program
Paid holidays
Paid time away from work

Additionally, some populations may have the availability of accessing earned wages on a daily basis, prior to payday. Restrictions and fees may apply.

Certain waiting periods may also apply. Paid time away from work may be available either through a combination of vacation and sick time or under a PTO policy, depending on local requirements. Benefits may be different for union members.

About Securitas Security Services USA, Inc.

Provides protective services including guarding and electronic monitoring.

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