Systematix Group
Website:
systematixgroup.in
Job details:
Executive Secretary
Reports to: Senior Leadership (MD / CEO / Business Head)
Location: BKC, Mumbai
Experience: 10 Years
Qualification: Graduate / Postgraduate with relevant secretarial or administrative experience
About the Company
Systematix Group is a leading diversified financial services firm offering Investment Banking, Institutional Equities, Wealth Management, Retail Broking, and Asset Management services. With a legacy of 35+ years and a strong team of professionals, the firm is known for delivering high-quality, client-centric solutions.
Role Overview
This role will provide high-level administrative and coordination support to senior leadership. The role requires strong organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities
- Manage calendar, scheduling, and appointments for senior management
- Coordinate internal and external meetings, including logistics and documentation
- Handle travel arrangements (flights, hotels, itineraries, visas if required)
- Prepare and manage correspondence, reports, presentations, and MIS
- Act as a point of contact between leadership and internal/external stakeholders
- Maintain confidential files, records, and sensitive information
- Screen calls, emails, and prioritize communication effectively
- Assist in organizing events, conferences, and leadership meetings
- Follow up on action items, deadlines, and key deliverables
- Ensure smooth day-to-day administrative operations
Behavioral Competencies
- Strong organizational and multitasking abilities
- Excellent verbal and written communication skills
- High level of discretion and confidentiality
- Attention to detail and accuracy
- Proactive and problem-solving mindset
- Professional demeanor and interpersonal skills
Preferred Skill Set
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
- Experience in calendar management tools and travel coordination
- Ability to work under pressure and manage tight deadlines
- Prior experience supporting CXO-level executives is preferred
Click on Apply to know more.