Office Manager

Rockstar is recruiting for a company on a mission to impact school partners, substitute educators, and the kids in the communities they serve. This client is dedicated to transforming chaos into seamless processes and ensuring every question has a clear answer. They are seeking a proactive, self-driven individual with a passion for excellence to elevate their office operations to the next level. Are you a relentless problem-solver who thrives on structure and efficiency? Do you find joy in transforming chaos into seamless processes and never settle until every question has a clear answer? If you're a proactive, self-driven individual with a passion for excellence, your expertise is needed to elevate office operations to the next level. What You'll DoOperational Excellence Ensure smooth day-to-day office operations, from managing schedules to stocking supplies and keeping the workplace in impeccable order. Maintain and optimize office systems, processes, and procedures—always looking for smarter ways to work. Documentation and Process Leadership Own and maintain the internal knowledge base using Trainual, ensuring processes and procedures are current, clear, and accessible. Create and manage standardized systems so that no file or document is ever misplaced again. Event Coordination Plan and execute events, including team celebrations, job fairs, service days, and an annual signature nonprofit event. Ensure event logistics are flawless and represent the organization professionally. Financial Management Track and manage expenses, receipts, and reimbursements. Ensure no financial detail slips through the cracks. Resourceful Problem Solver Tackle unexpected challenges with urgency and determination. If the answer isn't immediately available, dig until it is found. Be the go-to for troubleshooting day-to-day office issues, ensuring no bottleneck hinders operations. What You BringOwnership Mindset Don't wait for direction—anticipate needs, spot inefficiencies, and take the reins to solve problems. Unwavering Attention to Detail Have a sixth sense for spotting errors and inconsistencies and cannot rest until they are fixed. Relentless Resourcefulness When faced with a challenge, the response is, "I'll figure it out." If the answer is unknown, search until it is found. Organizational Mastery Systems, color-coded calendars, and streamlined processes are your playground. Exceptional Communication Keep everyone informed and make complex information clear and actionable. High Accountability Take responsibility for work, deliver on deadlines, and consistently exceed expectations. Sense of Humor Let's face it—work can get stressful. The ability to laugh and bring positive energy to the team is a must. Metrics for Success Efficient onboarding of processes and documentation in Trainual. Flawless execution of office events and team functions. Consistent tracking and reporting of expenses without discrepancies. Positive feedback from internal stakeholders for proactive problem-solving and operational improvements. Perks of the Job Part-time (25 hours/week) with potential to grow into full-time. Supportive, mission-driven team. Endless opportunities to showcase organizational and leadership talents.