Legal Administrative Assistant

Robins Kaplan

Salary: $62k - $119k
Location: Minneapolis, Minnesota, United States
Job type: Full-time

Required skills

Microsoft Office Suite
Zoom
Ironclad
Emburse
Document management system

About the role

PURPOSE:

The Legal Administrative Assistant provides administrative support to legal professionals and attorneys in the fulfillment of their responsibilities with the law firm. The position requires a high degree of professionalism, confidentiality, discretion, initiative, flexibility, and dependability.

ESSENTIAL FUNCTIONS:

E-file and serve in state, federal, and appellate courts
Docket court dates and case deadlines
Draft fee agreements
Perform file openings and conflict checks
Prepare legal documents, exhibits, and case-related materials
Manage physical and electronic case files
Coordinate deposition and trial logistics
Process and reconcile expenses and invoices
Draft and send client and potential client correspondence
Create shell templates in accordance with court requirements
Register and log attorney admissions, licenses, and registrations
Assist with timekeeping
Track and file Continuing Legal Education credits
Prepare meeting/event materials, distribute accordingly
Organize meeting logistics
Coordinate travel logistics and itineraries
Assist with business development and social media efforts
Provide back-up support to other legal assistants
Perform day-to-day administrative functions, such as: distribute/send mail, screen and place phone calls, etc.
Complete additional duties as requested

COMPETENCIES:

Organizational expertise
Time management skills
Client service know-how
Good judgment
Attention to detail
Flexibility
Analytical thinking
Professionalism
Team player

KNOWLEDGE / SKILLS:

Deliver outstanding client service with a can-do attitude
Possess strong verbal and written communication skills, including: spelling, grammar, and proofreading proficiency
Exercise discretion in handling confidential, controversial, or sensitive information
Demonstrate high degree of professionalism
Use initiative and independent judgment within established guidelines
Prioritize workloads appropriately
Interpret data accurately and present information concisely
Work well under pressure and within tight deadlines
Microsoft Office Suite, Zoom, Ironclad, Emburse, and document manage system proficiency

EDUCATION & EXPERIENCE:

Experience as a Legal Administrative Assistant required. Associate’s or Bachelor’s degree desired. Business Litigation or Intellectual Property and Technology desired, but not required.

PHYSICAL DEMANDS:

Work is performed in a professional office environment and requires the following during the work day:

Individual will interact regularly with others verbally, in-person, and via written communication
Operate computer and other office equipment such as a copy machine, printer, telephone, etc.
Ability to move/traverse about the office intermittently throughout the day (attend meetings, access file cabinets, obtain supplies from supply room, etc.)
Must be able to remain in a stationary position for long periods of time (working at a computer)
Repetitive movement (i.e. heavy computer/keyboard use)
May require occasional light lifting (files, copy paper, etc.)

IN ADDITION TO THE ESSENTIAL FUNCTIONS OUTLINED ABOVE:

Individual in this position will provide additional assistance and support as directed by his/her supervisor
This job description is subject to change at any time

The hourly pay rate for this position is $30.20 - $57.53 per hour, depending on experience. This is a non-exempt position eligible for overtime. Actual pay will be adjusted based on experience and other job related factors permitted by law.

It is the policy of Robins Kaplan LLP to provide equal employment opportunities for all without regard to race, color, religion, gender, gender identity/expression, sexual orientation, age, national origin, disability or any other status protected by federal, state or local law. It is also our policy to work with individuals with disabilities when reasonable accommodations, sufficient to allow a person with a disability to perform the essential functions of their job, may be needed. It is our policy to be a workplace free from illegal discrimination and harassment.

About Robins Kaplan

Provides trial litigation and legal advisory for complex disputes.

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