Executive Assistant

Recentive

Experience: 3+ yrs
Location: San Francisco or Boston or United States
Job type: Full-time

Required skills

Google Workspace
Slack
Zoom
Linear

About the role

We are seeking a proactive and highly organized Executive Assistant to support our executive leadership team. This role is crucial in ensuring smooth day-to-day operations, enabling leadership to focus on strategic initiatives. The ideal candidate thrives in a fast-paced environment, excels at problem-solving, and has a keen eye for detail.

What You'll Be Doing

Executive Support: Manage complex calendars, coordinate meetings, and prioritize executive schedules to maximize efficiency.
Communication & Coordination: Act as a key liaison between executives and internal/external stakeholders, ensuring clear and timely communication.
Meeting & Event Management: Plan and execute leadership meetings, prepare agendas, take minutes, and track action items to ensure follow-through.
Travel & Expense Management: Arrange domestic and international travel, accommodations, and itineraries while managing expense reporting.
Project & Office Management: Assist in special projects, including research, presentations, and operational initiatives to support business objectives.
Confidentiality & Discretion: Handle sensitive company information with the highest level of professionalism and confidentiality.
Management of Travel Logistics: management of executives travel arrangements, scheduling, and calendaring (both personal and professional)

What We're Looking For

3+ years of experience as an Executive Assistant, ideally in a SaaS, tech, or startup environment.
Exceptional organizational and time-management skills, with the ability to anticipate needs and proactively address challenges.
Strong written and verbal communication skills; ability to craft professional correspondence and presentations.
Tech-savvy, with proficiency in Google Workspace, Slack, Zoom, and project management tools (e.g., Linear).
Ability to juggle multiple priorities and work under pressure while maintaining a high level of accuracy. Occasional availability on weekends may be necessary.
A strong sense of discretion and professionalism when handling confidential matters.
Experience managing travel logistics, expenses, and supporting C-level executives.

Why Work at Recentive

Impactful Work: Help shape the operational strategies of top-tier sports organizations, broadcasters, and live entertainment companies through applied analytics.
Forward Thinking: Build analytical systems that blend creativity and rigor, combining algorithms, optimization, and real-world data to solve high-stakes problems.
Collaborative Culture: Join a close-knit, interdisciplinary team that values learning, experimentation, and cross-functional collaboration.
Growth & Ownership: Play a key role in shaping our data science practice while building next-generation tools from the ground up.

About Recentive

Provides AI-powered predictive analytics for sports and entertainment.

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