Fund Operations Analyst

Job Description

Position: Fund Operations Analyst – PMS

Location: Lower Parel, Mumbai

CTC: 5,00,000 - 7,00,000 LPA

Position Overview:

Qode Investments is seeking an Operations Specialist to manage and execute the core operations of our SEBI-registered Portfolio Management Services (PMS). The role requires a sharp eye for accuracy, excellent Excel and PowerPoint skills, and the ability to work efficiently in a fast-paced financial environment. If you’re looking to build a long-term career in fund operations and client reporting, this role is for you.

Key Responsibilities:

Client Reporting & Account Management:

• Generate monthly, quarterly, and annual client reports for PMS clients.
• Prepare data-driven and visually clear PowerPoint presentations for client review meetings.
• Manage the full lifecycle of client accounts: account opening, closure, fund transfers, and share transfers.
• Share NAV, portfolio updates, and client-specific reports using internal platforms.
  
  

Trade Operations & Fund Execution:

• Coordinate and prepare trade execution files with proper allocation breakdowns.
• Execute trades across platforms like Zerodha and Upstox, ensuring compliance and accuracy.
• Monitor trade settlements, reconciliations, and timely execution of corporate actions.
• Ensure adherence to SEBI and internal regulatory compliance for all operational workflows.
  
  

Fund Administration & Compliance:

• Monitor and reconcile bank statements and financial transactions related to PMS portfolios.
• Manage the company’s operational cash flows and maintain transaction records.
• Prepare operational reports including fund performance summaries, exposure reports, and reconciliation logs.
• Collaborate with internal teams to ensure proper documentation, audit trails, and regulatory submissions.
  
  

Client Engagement & Service Delivery:

• Maintain professional and timely communication with clients and intermediaries.
• Address investor queries, document requests, and service-related escalations effectively.
• Support compliance checks and onboarding documentation as required under PMS guidelines.
  
  

Requirements

Qualifications & Skills:

• Bachelor’s degree in Finance, Business Administration, Economics, or a related field.
• 1–3 years of experience in fund operations, portfolio administration, or financial services preferred.
• Proficiency in Microsoft Excel (VLOOKUP, Pivot Tables, basic formulas) and PowerPoint.
• Knowledge of SEBI PMS regulations and fund compliance is a strong plus.
• Experience with trading and reporting platforms such as Zerodha, Upstox, or similar.
• Strong communication and organizational skills with attention to detail.
• Ability to multitask and manage time-sensitive deliverables under minimal supervision.
  
  

Requirements

• Fund Operations & Execution Trade execution & allocation Trade settlement & reconciliation Corporate actions handling Experience with trading platforms (e.g., Zerodha, Upstox) 2. Client Reporting & Account Management Generating performance reports (monthly/quarterly/annual) NAV calculations and portfolio summaries Handling account openings, closures, fund/share transfers 3. Compliance & Regulatory Understanding Familiarity with SEBI PMS regulations Recordkeeping and audit preparation Ensuring internal process compliance 4. Financial Tools & Technology Advanced Excel (VLOOKUP, Pivot Tables, Index-Match) PowerPoint for investor presentations Comfort with financial and reporting platforms 5. Analytical & Documentation Skills Accuracy in data entry and reporting Handling operational cash flow and reconciliations Strong documentation and audit trail maintenance 6. Communication & Client Servicing Professional client communication (written and verbal) Responsiveness to investor queries and document requests Cross-team coordination (with investment, tech, and compliance) 7. Organizational Skills Ability to multitask and meet tight deadlines Process-oriented with high attention to detail Strong time management and prioritization

Qode Investments is a SEBI-registered Portfolio Management Services (PMS) provider.