Account Payable

Summary Of The Job

The Accounts Payable Staff is responsible for managing and processing invoices and payments, ensuring accurate and timely disbursements of funds for both domestic (Indonesia) and overseas operations (Singapore, Malaysia, Vietnam, and the Philippines). Key responsibilities include maintaining records, verifying accuracy, and ensuring compliance with company policies and financial regulations. Additionally, the role supports the Senior Accounts Payable in tasks such as reconciliation, reporting, and process improvement.

Responsibilities:

• Invoice Processing:
• Receive, review, and verify invoices and requisitions for goods and services.
• Match invoices to purchase orders or contracts and ensure correct approval.
• Enter and upload invoices into the accounting system.
• Payment Processing:
• Prepare and process electronic transfers and payments.
• Manage check runs and ensure all payments are processed accurately and timely.
• Resolve payment discrepancies and disputes with vendors.
• Record Keeping:
• Maintain and update accounts payable records and files.
• Reconcile accounts payable transactions and manage the monthly closing of accounts payable.
• Vendor Management:
• Communicate with vendors regarding payment status, discrepancies, and invoice issues.
• Maintain positive relationships with vendors and internal departments.
• Compliance and Reporting:
• Ensure compliance with financial policies, procedures, and regulations.
• Assist in the preparation of financial reports related to accounts payable.
• Support internal and external audits related to accounts payable activities.
• Continuous Improvement:
• Identify opportunities for process improvements in the accounts payable function.
• Assist in the development and implementation of new processes and procedures
  

Requirements:

• Bachelor’s degree in Accounting, Finance, or a related field preferred.
• 1-3 years of experience in accounts payable or a similar finance role.
• Proficiency in accounting software and Microsoft Office Suite, particularly Excel.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Good communication skills in English
• Ability to work independently and as part of a team.
• Have integrity.

The company manages and processes invoices and payments, ensuring accurate and timely disbursements of funds for both domestic (Indonesia) and overseas operations (Singapore, Malaysia, Vietnam, and the Philippines).