Program Administration Specialist (West Lafayette, IN, US)

Purdue University

Experience: 2+ yrs
Location: West Lafayette, Indiana, United States
Job type: Full-time

Required skills

event coordination
PHP
project management

About the role

Job Summary

The Office of Academic Programs (OAP) is seeking a Program Administration Specialist. In this role, you will provide comprehensive coordination and operational support for signature student programs on behalf of OAP. With oversight from the Senior Associate Dean for OAP, you will oversee or manage logistics, track project deadlines and deliverables, and follow up with partners to keep initiatives on schedule. You will facilitate relevant administrative processes, collaborate with partners internal and external to Purdue, and often serve as an on-site operational lead to ensure high-quality program delivery.

Furthermore, this position coordinates communications such as newsletters and social media promotions, and supports College of Agriculture recruitment efforts such as event coordination, student engagement, and outreach initiatives at the direction of the Assistant Director for Recruitment & Outreach.

What You'll Be Doing:

Signature Program Support for OAP including but not limited to College of Agriculture Spring Start, Ag Lead Pro, career fair support, SCARF & Issues-360 support, Spring Awards Banquet and support for Transfer Programs
Coordinating, overseeing, or assisting with event logistics for signature programs
Drafting and distributing communications related to student programming
Facilitating student-facing administrative processes (applications, registrations, scheduling, reimbursements)
Working with faculty, staff, and other partners to implement program details
Leading on-campus university recruitment events for the College of Agriculture
- “Boiler Gold Rush” College of Ag Carnival, “Purdue’s For Me” events, and “Introducing Purdue” events as assigned by leadership
Supporting recruitment and outreach initiatives as assigned
Supporting student engagement initiatives as needed
Leading efforts for OAP communications to promote programs and events
- Weekly student newsletter distribution
- College of Ag students Instagram engagement
Collaborating with the College of Agriculture communications department to support OAP marketing and communications projects as needed
Other duties and responsibilities as needed or assigned by the Senior Associate Dean and Director of Academic Programs

What We're Looking For:

Bachelor’s degree
2 years of relevant, professional experience. (Relevant experience may include but is not limited to: Higher Education experience (e.g. recruitment, project management), recruitment activities/engaging with prospective students, program coordination or facilitation, event planning, and promotion, collaborating with partners, collaborating with industry)
Strong written, verbal, organizational, and leadership skills
Excellent public relations skills with the ability to address and engage small and large groups of people when necessary
Detail oriented and strong data, fiscal management, and organizational skills
Independent problem-solving and judgment skills
Ability to travel and work some nights and weekends

Nice to Have:

Master’s degree in program administration, project management, economics, agricultural economics, marketing, business, higher education, leadership, or related field
A sound grasp and understanding of the university recruitment, marketing, and orientation process
Willingness to work in a changing environment
Knowledge of programs and majors at Purdue University

What We'd Like You to Know:

Learn more about Purdue’s benefits summary, https://bit.ly/3sHGbls
Purdue will not sponsor employment authorization for this position
A Background Check is required for employment in this position
FLSA: Exempt (Not Eligible For Overtime)
Retirement Eligibility: Defined Contributions Waiting Period
Purdue University is an EO employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply

Career Stream

Professional 2

Pay Band S060
Link to Purdue University's compensation guidelines: https://www.purdue.edu/hr/mngcareer/compguidelines/index.php
Job Code #20002086
Link to Career Path Maker: https://www.purdue.edu/hr/careerpathmaker/

*Effective August 1, Purdue implemented a new background screen policy: any internal transfer will receive a new background screen if one has not been run within the last year.

Who We Are:

Purdue is a community built on collaboration, with global perspectives, Boilermaker pride and endless opportunity to live, learn and grow. Join us and contribute to our culture.

Purdue University is an EO/EA University.

About Purdue University

Public research university providing undergraduate and graduate degree programs.

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