GP Strategies Corporation
Website:
gpstrategies.com
Job details:
Job Title: Purchasing Admin – EMEA (Supplier Manager & CC Admin)
Location: Fully remote role
Shift timings: UK Shift (1.30pm to 10.30pm)
This position will support the Procurement Team and complete specific tasks as outlined below.
Job Description:
General
- EMEA Purchasing Inbox – monitor continuously to ensure timely responses to inquiries not to exceed 24 hours
- Purchasing Hotline – same as above, these are voice messages that populate to the shared email inbox
- Corporate Card Inbox – monitor continuously to ensure timely responses to inquiries not to exceed 24 hours
- Ensure high level of customer service and communication with internal and external customers
- Work as a team with other members of the purchasing department
- Provide training for P2P tasks to operations staff as needed
Corporate Card Administration
- Manage UK corporate card program (80+ corporate cards); issue new cards to users, set credit limits, cancel cards and enforce adherence to company policy on a monthly basis
- Download weekly invoices from both AirPlus and Consolidator virtual accounts and distribute accordingly for approval
Supplier Management-EMEA (Primary)
- Process owner for the supplier on-boarding SP site to action regional requirements in a timely manner
- Supplier Management EMEA Inbox – monitor continuously to ensure timely responses to inquiries not to exceed 24 hours
- Liaison for any issues surrounding the EMEA vendor onboarding process
- Assist Global/Regional Supplier Managers as needed with regional requests
Requisition/Purchase Order Processing (backup/alternate)
- Ensure compliance with policies and procedures; and compliance for internal controls
- Ensure appropriate documentation is received with purchase requisitions with regards to accepted supporting documentation, Procurement Justification Forms
- Complete due diligence of supporting documentation to facilitate first level approvals and mitigate issues during subsequent approval levels
- Monitor requisitions in pending status to ensure timely review and approval by authorized signers
- Ensure approved requisitions are processed into Purchase Orders in a timely manner not to exceed 24 hours
Oracle System
- Quarterly System Testing for P2P areas working with IT leads to identify any issues and areas of “opt in” adoption
- Liaison for P2P IT Tickets – open and assist in testing/resolution working with internal IT and Oracle staff as coordinated with the IT team
- Procurement SupportEnsure compliance with policies and procedures; and compliance for internal controls
- Procurement Receipts for Purchase orders related to corporate accounting as needed
- Period End reporting as identified on the closing checklist
Audit
- Assist with audit requests from internal and external auditors, as requested
Candidate Requirements –
- Five or more years experience in Accounting/Purchasing
- Oracle Fusion experience a plus
- International/foreign accounting experience a plus
- Ability to multitask
- Good communication skills
- Strong attention to detail
- Strong organizational skills
- Proficiency with Excel (intermediate or advanced)
- Proficiency with Outlook, TEAMS/Sharepoint
- Ability to work independently and as a team
Click on Apply to know more.