Website:
finroles.com
Job details:
Job Description: Data Analyst (Purchase & Procurement)
Department: Purchase / Supply Chain
Reports to: Purchase Manager / Procurement Head
Position Overview
We are seeking a detail-oriented and analytical Data Analyst to join our Purchase Department. This
role is critical in bridging the gap between raw procurement data and actionable insights. You will be
responsible for the end-to-end management of Purchase Orders (POs) within SAP, maintaining
meticulous documentation, and providing the procurement team with high-level comparative analysis
to support strategic sourcing decisions.
We are looking for a detail-oriented Purchase & Data Analyst to join our procurement team. This role
will aid in providing the analytical insights necessary for strategic sourcing and inventory
management.
The ideal candidate will bridge the gap between technical data entry and high-level procurement
analysis, maintaining seamless coordination between stores, production, and external suppliers.
Key Responsibilities
1. SAP Data Entry & PO Management
• Order Lifecycle: Create, process, and update Purchase Orders (POs) in SAP, ensuring 100%
data accuracy.
• Database Maintenance: Manage and prepare new item codes; update amended or revised
POs promptly.
• Tracking: Maintain comprehensive PO tracking sheets categorized by part-wise and item
code-wise data.
• Records: Maintain a rigorous PO history and digital documentation archive for audit
readiness.
2. Procurement & Market Analysis
• Requisition Analysis: Review and analyze Purchase Requisitions (PR) received via SAP to
ensure alignment with category requirements.
• Comparative Reporting: Prepare make-wise and supplier-wise comparison sheets to assist
the team in selecting the most cost-effective vendors.
• Price Benchmarking: Conduct historical rate comparisons and price analysis to identify
cost-saving opportunities.
• Category Management: Generate detailed procurement summaries categorized by supplier,
make, and material type.
3. Inventory & Order Monitoring
• Pending Order Management: Maintain and update pending PO tracking sheets; coordinate
with Stores and Production to monitor delivery timelines.
• MIS Reporting: Prepare weekly/monthly MIS reports regarding pending orders and supplier-
wise delivery status.
• Quality Tracking: Maintain a rejection data register and prepare trend analysis reports to
monitor supplier quality performance.
4. Production & Dispatch Coordination
• Data Syncing: Update production status sheets and prepare material dispatch reports.
• Internal Liaison: Coordinate with internal departments to ensure production data reflects
real-time material availability.
Technical Skills & Qualifications
• Software Proficiency: Hands-on experience with SAP (specifically PO creation, reporting,
and tracking modules) is mandatory.
• Advanced Excel Skills: Must be proficient in VLOOKUP/XLOOKUP, Pivot Tables, Data
Filters, and complex formulas for data cleaning and visualization.
• Analytical Rigor: Strong ability to validate large datasets and prepare professional
comparative statements.
• Process Knowledge: A solid understanding of the Procure-to-Pay (P2P) cycle and inventory
management principles.
• Accuracy: High typing speed paired with extreme attention to detail to prevent procurement
errors.
Behavioral Competencies
• Ability to work under tight deadlines.
• Strong communication skills for inter-departmental coordination.
• Methodical approach to documentation and record-keeping.
Note to Applicants: This is not just a data entry role; it is a pivotal support function that drives the
efficiency of our entire supply chain through data integrity and analytical support.
Click on Apply to know more.