Report

Executive Assistant - PS HQ

Salary

$75k - $90k

Min Experience

4 years

Location

El Segundo, California, United States

JobType

full-time

About the job

Info This job is sourced from a job board

Overview

About the role

Who We Are

PS is redefining the way the world travels. We build and operate private airport terminals that transform commercial air travel into a seamless luxury experience. Currently serving guests at Los Angeles International Airport (LAX), Hartsfield-Jackson Atlanta International Airport (ATL), and Paris Charles de Gaulle (CDG), with new terminals underway at Dallas Fort Worth International Airport (DFW) and Miami International Airport (MIA), PS is pioneering a new global standard in hospitality.

Far from the crowds and chaos of the public airport, PS offers members the privacy, ease, and security of the private flight experience while flying commercial. With exclusive partnerships with TSA and U.S. Customs and Border Protection, guests move effortlessly through line-free departures and arrivals. Every moment is carefully orchestrated by our expert team - private TSA screening, dedicated customs and immigration services, and luxury chauffeur transfers across the airfield directly to or from your aircraft.

Inside our private terminals, guests enjoy serene suites, chef-prepared dining, spa services, and personalized attention, while our Control Room coordinates discreetly with government, airline, and security partners to ensure unmatched efficiency, safety, and peace of mind. At PS, waiting in lines, crowded terminals, and luggage hassles give way to quiet elegance, service with heart and inspired experiences.

We are building more than terminals - we are shaping a new way to travel. If you’re passionate about luxury hospitality and excited to be part of something extraordinary, join us as we expand to new markets and reimagine the future of travel with PS.

About the Role

The Executive Assistant provides strategic administrative support to senior leadership, ensuring effective coordination across schedules, communications, travel, and key operational priorities. This role requires sound judgment, discretion, and the ability to manage complex, shifting demands in a fast‑paced executive environment while maintaining a high standard of professionalism and execution.

This role supports multiple members of the PS Executive Committee.

Salary Range: $75,000 - $90,000 Annually, Exempt
Job Type/Work Location: Full-time, onsite, PS HQ (El Segundo, CA)

Responsibilities & Expectations 

Act as a primary point of contact for administrative coordination across executives, employees, and external partners.
Manage complex executive calendars, including conflict resolution, prioritization, and proactive scheduling adjustments.
Ensure all meetings are fully coordinated, including logistics, materials, dial-ins, and follow-up on action items.
Coordinate end-to-end business travel logistics, including flights, hotels, ground transportation, meals, and itineraries.
Manage executive inboxes by triaging messages and drafting responses when appropriate.
Prepare and format communications such as memos, emails, presentations, and reports.
Coordinate office and meeting logistics, including conference room bookings, catering, set-up, and guest experience.
Support day-to-day office operations and ad hoc administrative needs.
Prepare expense reports, process invoices, and track payments.
Take full ownership of assigned tasks and projects with minimal oversight.
Basic personal assistance responsibilities such as scheduling of personal appointments and reservations, coordination of personal travel logistics & itineraries, simple errands, online orders/deliveries and personal events and/or reservations planning.
Perform other duties as assigned by leadership.

Requirements / Qualification

4-6+ years of administrative experience supporting senior executives
Exceptional communication skills
Ability to prioritize multiple projects quickly and accurately in a fast-paced environment with evolving priorities and last-minute changes
Strong organizational skills, attention to detail, and execution excellence
Advanced presentation and document formatting skills with a keen eye for detail and aesthetically polished output; experience using tools in Microsoft Office & Canva
Proven ability to build strong cross-functional relationships
Experience designing or improving administrative workflows
High level of discretion and emotional intelligence

Full Time Employee Benefits

Employee benefits include medical, dental, vision, life insurance, long-term and short-term disability
401K retirement plan with company matching
Health and Dependent care FSA and HSA with company matching 
Merit-based raises and bonuses
Unlimited PTO
Monthly health & wellness and cell phone reimbursement.
Paid training
Parental benefits 100% paid up to 6 weeks.
Friends & Family Discounted PS Use.
Tuition Reimbursement.
A great career path with promotion opportunities

Salary range $75,000 - $90,000/annually. This is a full-time Exempt role.

PS is an equal-opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis. PS considers for employment qualified applicants with criminal histories consistent with applicable federal, state, and local law.

About the company

Operates private luxury terminals for commercial airport travelers.

Skills

Microsoft Office

Canva