Description
School Office Manager
Position: School Office Clerk (Bi-lingual)
Department: Administrative
Reports to: Chief Operations Officer
Job Type: Full-time
Summary: The School Office Clerk has a key administrative role. The candidate will support the daily operations of the school's office, ensure compliance with district requirements, and support the school's administrative functions. The ideal candidate will be bilingual, highly organized, and possess excellent communication skills.
Key Responsibilities:
Database Management:
o Manage the ASPEN database and ensure all compliance requirements are met.
o Manage the CPS Dashboard.
o Assist with the input of students’ physical and dental forms into the ASPEN database.
o Manage the PowerSchool database.
o Manage attendance (ASPEN) and tardies in (PowerSchool).
Student Records:
o Assist in the enrollment process for the school year.
o Coordinate record acquisition with the recruiter.
o Process school-wide mailings.
o Prepare the monthly calendar.
o Maintain and distribute faculty and staff supplies.
o Maintain student files.
o Collect student fees.
o Assist with entering and setting up rooms for new students in the ASPEN database.
o Record time in safety drills.
Administrative Support:
o Write receipts.
o Type correspondence letters.
o Take minutes for weekly meetings.
o Assist with tardy records.
o Develop student and faculty handbooks in conjunction with the Principal.
o Create and update the sports activities calendar.
o Order, maintain, and distribute office supplies.
o Maintain office copy machines.
Health and Compliance:
o Manage health forms and dental records.
o Input ODA student lunch applications.
Other Duties:
o Perform other duties as assigned by the Chief Operations Officer, including tasks related to fire drills, student injuries, and answering calls.
Compensation and Benefits:
o Competitive salary based on experience and qualifications.
o Comprehensive benefits package including health, dental, and vision insurance.
o Paid time off and holidays.
Other Relevant Information:
o The School Office Clerk plays a vital role in ensuring the smooth operation of the school’s administrative functions and supporting the educational mission of the institution.
Requirements
Required Qualifications:
o High School Diploma or equivalent; Associate’s or Bachelor’s degree preferred.
o Bi-lingual proficiency (Spanish).
o Previous experience in an administrative or office management role.
o Proficiency in using ASPEN, POWERSCHOOL, and Impact databases.
o Excellent organizational and multitasking skills.
o Strong written and verbal communication skills.
Preferred Qualifications:
o Experience working in an educational environment.
o Familiarity with CPS Dashboard and compliance requirements.
o Ability to work effectively with students, parents, and staff.