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Project Manager – Event Design & Decor Execution
Location: Gurugram, Haryana, India
Experience: 4–6 years
About the Company
A confidential organization creating distinctive visual environments and bespoke experiences for weddings, galas, private celebrations, corporate functions, and product launches. The team transforms creative ideas into polished event experiences through thoughtful design, precise production, and disciplined execution. Its work spans concept development, decor fabrication, vendor coordination, logistics, installation, and event-site delivery, with every element expected to meet high standards of quality and presentation. The organization values creativity, excellence, attention to detail, professionalism, precision, and mastery of event protocol. It serves sophisticated clients who expect memorable experiences, reliable delivery, and careful management of complex requirements. The team is focused on building a strong operational engine that allows creative ambition to translate into seamless, high-impact events across locations. This is an opportunity to join a hands-on environment where ownership, judgment, collaboration, and practical problem-solving directly shape the quality of every project delivered.
About the Role
Own the end-to-end delivery of event design and decor projects, translating creative briefs into executable plans, controlled production, and flawless on-site outcomes. You will connect design, fabrication, vendors, logistics, clients, and installation teams so every element is delivered to specification, on time, within agreed budgets, and in line with venue and safety requirements. The role combines planning discipline with creative judgment and requires regular workshop checks, client meetings, site visits, pre-event reviews, installations, and dismantling. Based in Gurugram, you will work full-time with Sunday as the weekly day off and other Saturdays generally working. Standard timings are 9:00 AM to 7:30 PM Dubai time, with occasional extended hours during event builds or urgent project phases. Additional hours or weekend work will be managed through compensatory time or schedule adjustments according to company policy.
Key Responsibilities
- Convert creative briefs into practical decor execution plans, production schedules, resource lists, installation timelines, and clear deliverables that keep design, production, and logistics teams aligned.
- Own vendor, fabricator, and supplier coordination by sourcing capable partners, negotiating requirements, tracking procurement, and securing reliable delivery of materials, props, and finished decor elements.
- Maintain an accurate vendor tracker covering quality, pricing, capacity, and reliability so project decisions improve supplier performance, reduce execution risk, and support consistent delivery standards.
- Control production progress through workshop visits, quality checks, pre-event meetings, issue resolution, and specification reviews that protect creative intent, safety, timelines, and client expectations.
- Lead venue installation and dismantling, allocate manpower and resources, and resolve last-minute site challenges so event spaces are completed safely, professionally, and ready for successful delivery.
- Serve as the decor execution contact for clients and internal stakeholders, contributing technical input during meetings and site visits while ensuring agreed standards, budgets, and approvals remain controlled.
- Maintain complete project records, including budgets, contracts, design approvals, schedules, and compliance documentation, while supporting the vetting of new vendors and freelance execution partners.
Essential Skills & Technologies
- Demonstrated project management capability across event design and decor execution, with the judgment to convert creative direction into controlled plans, production milestones, and measurable delivery outcomes.
- Strong vendor and production management skills, including sourcing, negotiation, procurement coordination, workshop quality checks, material knowledge, fabrication awareness, and supplier performance tracking.
- Practical on-site execution expertise, including installation, dismantling, manpower allocation, venue coordination, safety compliance, and calm resolution of urgent or changing event requirements.
- Clear communication and stakeholder coordination skills for working with clients, designers, production teams, logistics partners, fabricators, freelancers, and diverse on-ground crews.
- Proficiency with Excel, Google Sheets, Asana, Trello, Monday.com, Google Drive, SharePoint, OneDrive, Google Calendar, Outlook, Canva, PowerPoint, or Adobe Acrobat for planning and documentation.
- Strong attention to detail, creative problem-solving ability, and the resilience to manage multiple vendors, deadlines, approvals, and project priorities during high-pressure event periods.
Additional Plus
- Experience delivering premium client events, high-profile celebrations, corporate functions, product launches, weddings, galas, or other complex bespoke experiences is advantageous.
- A strong portfolio demonstrating successful event decor projects, practical design understanding, and consistent control of production quality will be valued.
- Experience with leading event design and decor agencies or comparable high-volume production environments will be considered an advantage.
What You'll Bring
- 4–6 years of project management experience focused on event design, decor production, fabrication, or on-ground event execution, supported by examples of work delivered from brief through installation.
- A Bachelor's degree in Event Management, Design, Architecture, or a related discipline is preferred; equivalent hands-on experience with a strong portfolio will also be considered.
- You bring structured planning, commercial awareness, supplier judgment, and a sharp eye for detail, enabling creative concepts to become practical, safe, high-quality environments within agreed budgets and timelines.
- You communicate confidently with premium clients, vendors, fabricators, designers, logistics teams, and site crews, while remaining composed when requirements shift or execution pressure increases.
- You are comfortable working from Gurugram, attending workshops, client meetings, and site visits, and taking ownership of installations, dismantling, documentation, and delivery-critical decisions.
- You are willing to work extended hours during event builds or urgent project phases, with additional hours or weekend work offset through compensatory time or schedule adjustments under company policy.
Why Join Us
- Own work that is visible, tangible, and commercially important, with direct responsibility for turning ambitious creative concepts into memorable environments that clients and guests experience firsthand.
- Work across the full event delivery chain, from creative interpretation and supplier selection through fabrication, quality control, installation, and dismantling, building deep expertise in bespoke event execution.
- Join a hands-on team that values creativity, excellence, precision, professionalism, and attention to detail, where strong operational judgment directly improves the quality and reliability of every event.
- Self-motivated candidates will find meaningful opportunities to grow by taking ownership of increasingly complex projects, strengthening client and vendor relationships, and expanding their influence across the event delivery operation.
- Develop relationships with designers, fabricators, vendors, clients, and event professionals while managing varied projects across weddings, galas, celebrations, corporate functions, and product launches.
- Receive competitive compensation and a practical working arrangement that recognizes additional event-period demands through compensatory time or schedule adjustments in line with company policy.
What We Offer
- Competitive compensation aligned with the scope of ownership, event execution expertise, portfolio quality, and experience managing complex decor projects.
- Full-time ownership of varied event design and decor assignments, with exposure to creative planning, vendor ecosystems, fabrication, client coordination, and large-scale on-ground delivery.
- A structured working arrangement with Sunday as the weekly day off, while additional event-period hours are managed through compensatory time or schedule adjustments under company policy.
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