Palladium: Make It Possible
Website:
thepalladiumgroup.com
Job details:
About Palladium
Palladium is a global leader in the design, development, and delivery of Positive Impact - the intentional creation of enduring social and economic value. We work with governments, businesses, and investors to solve the world's most pressing challenges. With a team of more than 3,000 employees operating in over 90 countries and a global network of more than 35,000 experts, we help improve economies, societies, and, most importantly, people's lives.
1. Position Overview
The Project Coordinator shall be responsible for end-to-end coordination, monitoring, facilitation, and execution support of the NAFED PACS Infrastructure Development Project within the assigned State. The role will serve as the primary interface between NAFED, PACS/Cooperative Societies, State Government Departments, Financial Institutions, Contractors, Consultants, and other project stakeholders.
2. Key Roles and Responsibilities
A. Mobilization, Identification & Stakeholder Facilitation
- Identify suitable and eligible PACS/Cooperative Societies for participation under the Project in coordination with NAFED, State Government Departments, and other relevant stakeholders.
- Conduct awareness campaigns, stakeholder outreach programs, workshops, and capacity-building initiatives to maximize participation under the Scheme.
- Facilitate consultations with PACS, farmers, cooperatives, government departments, financial institutions, and implementation agencies.
- Act as the single-point coordination and facilitation officer between PACS, State Government authorities, NAFED branches, banks, financial institutions, contractors, consultants, and other stakeholders.
- Facilitate execution of MoUs, agreements, and project-related documentation with participating PACS and partner organizations.
- Support PACS in identification of suitable land parcels and facilitate verification of ownership, legal status, and site readiness.
B. Surveys, DPR Preparation & Project Planning
- Coordinate site surveys, land surveys, soil testing, geotechnical investigations, and technical feasibility assessments at identified project locations.
- Assess storage demand, procurement requirements, logistics connectivity, and operational feasibility for each project site.
- Coordinate preparation of Detailed Project Reports (DPRs) in accordance with approved Scheme guidelines.
- Ensure DPRs include:
- Site and layout plans
- Design drawings and technical specifications
- Capacity planning for warehouses, godowns, silos, cold storage, and allied infrastructure
- Cost estimates and budget projections
- Implementation timelines and project phasing
- Financial viability analysis and revenue projections
- Facilitate review, modification, and approval of DPRs by PACS, NAFED, State Governments, and competent authorities.
- Maintain records of approved DPRs and project planning documents.
C. Financial Facilitation & Scheme Convergence
- Assist PACS and Cooperative Societies in preparation of loan proposals, business plans, and financial documentation.
- Coordinate with banks, NABARD, NCDC, and other financial institutions to support credit access and project financing.
- Facilitate convergence of projects with Central Government and State Government schemes, subsidies, grants, and incentive programs.
- Ensure compliance with financial eligibility conditions, subsidy norms, and scheme guidelines.
- Support PACS in achieving financial closure for sanctioned projects within prescribed timelines.
- Track financing approvals and fund utilization status across project locations.
D. Procurement & Contractor Engagement
- Assist in preparation of tender documents, bid documents, technical specifications, and procurement packages.
- Coordinate the end-to-end procurement and tendering process in accordance with applicable policies and guidelines.
- Facilitate publication of tenders, bidder interactions, pre-bid meetings, and clarification processes.
- Coordinate technical and financial evaluations of bids and support preparation of evaluation reports.
- Assist PACS in selection, appointment, and engagement of contractors, vendors, and service providers.
- Facilitate execution of contracts and agreements with selected agencies.
- Maintain procurement records and contract documentation.
E. Project Execution, Site Coordination & Progress Monitoring
- Monitor implementation of approved project activities at all assigned sites.
- Conduct regular field visits and site inspections to track progress of construction and infrastructure development activities.
- Coordinate with contractors, consultants, PACS representatives, and project teams for smooth implementation.
- Monitor project milestones and ensure adherence to approved timelines and implementation schedules.
- Identify bottlenecks, delays, and implementation risks and recommend corrective actions.
- Facilitate timely resolution of operational, technical, and administrative issues affecting project progress.
- Ensure achievement of physical and financial targets at project locations.
F. Handover & Defect Liability Period (DLP) Support
- Coordinate preparation of project completion reports and supporting documentation.
- Ensure availability of as-built drawings, technical records, certifications, and completion documents.
- Facilitate formal handover of completed infrastructure assets to PACS and Cooperative Societies.
- Monitor contractor performance during the Defect Liability Period (DLP).
- Ensure timely rectification of defects, deficiencies, and warranty-related issues.
- Support project closure activities, final settlements, and contract completion processes.
G. Monitoring, Reporting & MIS
- Develop and maintain project monitoring systems for tracking implementation progress.
- Collect, compile, validate, and report physical and financial progress data.
- Prepare daily, weekly, monthly, quarterly, and annual project progress reports.
- Maintain project MIS systems, dashboards, databases, and reporting platforms.
- Generate analytical reports and management updates for NAFED, State Governments, and other authorities.
- Support audits, inspections, third-party evaluations, and project review exercises.
- Ensure timely submission of all project reports and documentation.
3. Educational Qualifications
Essential Qualification
- Bachelor’s degree in civil engineering, Agriculture, Rural Management, Management, Architecture, Commerce, Economics, Cooperative Management, Development Studies, or any related discipline from a recognized university/institution.
Preferred Qualification
- Postgraduate Degree/Diploma in Project Management, Rural Management, Infrastructure Management, Agriculture Business Management, Development Management, or equivalent.
4. Experience
Essential
- Minimum 5 years of relevant experience in project coordination, project management, infrastructure development, agriculture infrastructure, rural development, cooperative sector projects, warehousing, logistics, or government schemes.
Desirable
- Experience working with PACS, Cooperative Societies, FPOs, State Cooperative Federations, NAFED, NABARD, NCDC, State Government Departments, or similar institutions.
- Experience in handling multi-stakeholder projects involving infrastructure creation and public sector financing.
- Experience in project monitoring, procurement processes, DPR coordination, and implementation supervision.
5. Key Performance Indicators (KPIs)
The performance of the Project Coordinator shall be assessed based on:
- Number of eligible PACS mobilized and onboarded under the Project.
- Timely completion and approval of DPRs.
- Achievement of financial closure and scheme convergence targets.
- Timely completion of procurement and contractor engagement processes.
- Adherence to project implementation schedules and milestones.
- Quality and timeliness of progress reporting and MIS updates.
- Effectiveness of stakeholder coordination and issue resolution.
- Successful commissioning and handover of project assets.
- Compliance with project guidelines, quality standards, and governance requirements.
- Achievement of project objectives within approved timelines and budgets.
Equity, Diversity & Inclusion - Palladium is committed to embedding equity, diversity, and inclusion into everything we do. We welcome applications from all sections of society and actively encourage diversity to drive innovation, creativity, success, and good practice. We positively welcome and seek to ensure we achieve diversity in our workforce; and that all job applicants and employees receive equal and fair treatment regardless of their background or personal characteristics. These include (but are not limited to) socio-economic background, age, race, gender identity and expression, religion, ethnicity, sexual orientation, disability, nationality, veteran, marital or Indigenous status.
Should you require any adjustments or accommodation to be made due to a disability, or you are a neurodivergent individual or for any other circumstance, please email our team at accessibility@thepalladiumgroup.com and we will be in touch to discuss.
Safeguarding - We define Safeguarding as “the preventative action taken by Palladium to protect our people, clients and the communities we work with from harm”. We are committed to ensuring that all children and adults who come into contact with Palladium are treated with respect and are free from abuse. All successful candidates will be subject to an enhanced selection process including safeguarding-focused interviews and a rigorous due diligence process
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