DataOnDemand
Website:
dataondemand.in
Job details:
Position Summary
We are seeking a detail-oriented Project Accounting and Billing Analyst to support project billing, job reconciliations, work-in-process reporting, and contract documentation. This full-time position will play an important role in ensuring that project budgets, contract values, invoices, and accounting reports are accurate, complete, and properly supported.
The ideal candidate has strong Microsoft Excel skills, a solid understanding of accounting and reconciliation concepts, and the ability to manage both recurring responsibilities and ad hoc projects. This position will work closely with Accounting, Billing, and Project Admin to identify and resolve discrepancies and support accurate customer invoicing.
Key Responsibilities
- Perform detailed job reconciliations by comparing project budgets and contract values recorded in the company’s system to signed contracts, proposals, and approved change orders.
- Confirm that the total amount to be billed on project invoices agrees with the revenue budget or contract value recorded in the system.
- Research and resolve differences between contracts, project budgets, change orders, invoices, and accounting records.
- Prepare polished, professional reconciliation schedules that may accompany customer invoices and provide support for the amounts billed.
- Reconcile project invoice totals to company work-in-process, or WIP, reports.
- Review invoices and separately identify sales tax, freight, or other non-revenue amounts when necessary to complete reconciliations.
- Ensure that project job folders contain all required supporting documentation, including signed contracts, proposals, and approved change orders.
- Follow up with appropriate team members to obtain missing documentation or resolve incomplete and inconsistent information.
- Run, update, and maintain recurring reports used to support the billing and project accounting processes.
- Review reports for accuracy, completeness, and proper presentation before distribution.
- Maintain organized reconciliation files, supporting schedules, and documentation.
- Assist with month-end accounting, billing support, process improvements, and other ad hoc projects as assigned.
Qualifications
- Strong Microsoft Excel skills, including experience working with formulas, lookup functions, pivot tables, reconciliations, and report formatting.
- Strong understanding of basic accounting principles and financial reconciliations.
- Excellent attention to detail and a high level of accuracy.
- Ability to analyze information from contracts, invoices, budgets, change orders, and accounting reports.
- Ability to prepare professional, customer-ready schedules and reports.
- Strong organizational, time-management, and follow-up skills.
- Ability to manage multiple priorities and meet established deadlines.
- Strong written and verbal communication skills.
- Ability to work independently and collaborate with employees across multiple departments.
- Willingness to take ownership of recurring responsibilities and complete ad hoc assignments as needed.
Preferred Qualifications
- Experience in project accounting, project billing, job costing, contract administration, or financial analysis.
- Experience reconciling invoices, contract values, project budgets, or WIP reports.
- Familiarity with project-based revenue, billing, and accounting systems.
- Associate’s or bachelor’s degree in accounting, finance, business administration, or a related field is preferred.
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