Website:
officeworks.com.au
Job details:
About Officeworks:
Officeworks’ purpose is “we bring big ideas to life at low prices”. We are Australia’s leading omnichannel retailer of complete technology solutions, stationery, furniture, art supplies, and learning resources. We also offer services including Print & Create and Geeks2U. We begin with customers—our products and services provide solutions to our diverse range of customers across Australia, from households, students, small to large-sized businesses, governments, and schools.
About the Procurement Function:
By joining the Procurement team within the Global Capability Centre (GCC), you will play a direct role in supporting Officeworks’ growth, performance, and value delivery. You’ll contribute to procurement capabilities that sit at the heart of how the business sources, partners, governs spend, and enables strategic outcomes across the enterprise.
The GCC is a critical enabler of Officeworks’ purpose by ensuring strong commercial stewardship, supplier partnerships, value optimization, and disciplined procurement practices that support sustainable success.
This is a unique opportunity to join as a founding member of a newly established global hub. Early joiners will help shape the procurement function, influencing future ways of working, capability development, and the evolution of some of Officeworks’ core procurement and commercial processes.
These roles are best suited for people who enjoy:
- Exposure to core procurement disciplines, including sourcing, supplier management, contract lifecycle management, risk and compliance, category management, and process optimization.
- Supporting building scalable, efficient, and insight driven procurement processes.
- Contributing to business transformation through commercial insight, cost optimization, and continuous improvement.
- Working in an environment where your expertise matters, your growth is intentionally supported, and your work has a visible impact on business performance, resilience, and value outcomes.
Why this role exists:
The Procurement Contracts Administrator is responsible for the end-to-end administrative lifecycle of Officeworks’ procurement contracts, ensuring a seamless interface between commercial intent and legal execution. This role safeguards the integrity of contractual data, providing the business with a single source of truth for all supplier agreements. By maintaining rigorous governance frameworks and oversight of the contract repository, the role mitigates operational and legal risks associated with expired or poorly documented agreements.
Where you will make a difference:
In this role you will:
Contract Lifecycle Administration:
- Drive the contract execution process by coordinating signatures and ensuring all legal and internal approvals are secured.
- Manage the central contract repository (CLM), ensuring all records are accurate, up-to-date, and easily accessible.
- Prepare and coordinate contract documentation for execution in accordance with Officeworks’ legal standards.
- Lead the tracking of contract expiries and renewal milestones, providing timely alerts to prevent service discontinuity.
- Oversee administrative aspects of contract variations, amendments, and terminations to reflect changing business requirements.
Governance, Risk & Compliance:
- Partner with Legal and Finance teams to ensure procurement documentation aligns with corporate governance and audit standards.
- Ensure every contract record contains necessary evidence of competitive bidding or approved waivers.
- Monitor supplier compliance with mandatory documentation requirements, such as insurance certificates and Modern Slavery statements.
- Improve data integrity by conducting regular audits of the contract database and resolving discrepancies.
- Identify and escalate breaches of the procurement policy identified during the administration process.
Reporting & Process Improvement:
- Generate regular reports on contract volumes, expiry profiles, and workload status for Procurement leadership.
- Deliver the monthly Contract Expiry and Milestone Report to the Procurement Leadership Team.
- Identify opportunities to automate or streamline the contract execution and storage workflow.
- Maintain and update internal "How-To" guides regarding contract submission and approval processes.
Who you will be working with:
- Internal Delivery Teams: Category Managers, Procurement Analysts, and Sourcing Specialists.
- Internal Partners: Legal Team, Finance/Accounts Payable, Risk and Compliance, and IT.
- External Partners: Supplier Base, Third-party Service Providers, and Wesfarmers Group Business Units.
What success looks like:
- Data Integrity: High accuracy in contract metadata entry within the CLM system.
- Compliance: 100% of contracts executed meet required internal delegation of authority (DOA) approvals.
- Operational Reliability: On-time delivery of monthly Contract Expiry and Milestone Reports.
- Efficiency: Completion of administrative execution workflows within agreed departmental SLAs.
How you will lead:
Individual Contributor:
- Lives our Officeworks values and behaviors
- Proactively contributes to a safe working environment, escalates appropriately if there are unsafe conditions or inappropriate behavior
- Operates in line with applicable Officeworks company policies and Code of Conduct
- Demonstrates a strong sense of personal accountability and curiosity to learn and develop.
Qualifications and work experience:
Essential:
- Experience: 1+ years in contract administration, procurement support, or a high-volume commercial administrative role.
- Records Management: Proven experience managing structured documentation and records management systems in a large corporate environment.
- Technical Skills: Advanced skills in Microsoft Office (Word, Excel, SharePoint, Teams).
- Competencies: High attention to detail, a disciplined approach to governance frameworks, and strong communication skills.
- Data Standards: Meticulous approach to data entry to ensure zero errors in legal records.
Preferred:
- Education: Bachelor’s degree in Business Administration or a related discipline is desirable.
- Systems: Experience working with Contract Lifecycle Management (CLM) or ERP systems such as SAP, Oracle, or Ariba.
- Legal Knowledge: Basic understanding of contract structures, indemnity, and commercial terms.
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