Procurement Advisor
TVH Parts Co.
- Location
- Pune Division, Maharashtra, India
- Job type
- Full-time
Required skills
- business objectives
- compliance
- cross-functional
- Oracle
- order processing
- SAP
About the role
TVH Parts Co.
Website:
tvh.com
Job details:
The Procurement Advisor optimizes procurement activities, managing replenishment, purchasing, complaints, and invoice administration. Reporting to a P&P Procurement Team Manager, this role collaborates with Product and Procurement teams in Belgium and the USA to ensure streamlined, cost-effective procurement processes aligned with TVH’s operational needs.
Key Responsibilities Include
- Replenishment: Ensuring optimal stock and service levels for the TVH Consolidation Center by managing parts availability, balancing stock rotation and fill rate, and enhancing customer experience (e.g., addressing Backorders, price/lead time changes). This involves facilitating Intercompany transfers for network availability.
- Purchase Administration: Reacting to and proactively responding to supplier inquiries, systematically updating computer systems, and activating inbound transport requests.
- Complaints Administration: Drawing up and following up on supplier complaints to secure correct parts or credit notes.
- Invoice Administration: Verifying invoices for accurate payments.
Role & Responsibilities
Result area 1: Optimal Stock Level & Service Level
Systematically follow up on planning tool signals to maintain optimal stock levels, balancing stock rotation and target service levels.
Result area 2: Timely Order & Price Request Reception
Systematically follow up on order signals in the purchasing system to ensure timely receipt of purchase orders and price requests.
- Purchase / Complaints / Invoice Administration
Result area 1: Effective & Efficient Purchasing Process
Interpret, process, and follow up on supplier information in the computer system, providing timely responses in accordance with TVH purchasing procedures.
Result area 2: Informed & Coordinated Purchasing Process
Exchange information with colleagues from own and other departments involved in purchasing to ensure everyone is informed and has correct information for customer satisfaction.
Result area 3: Accurate & Up-to-Date Purchasing Information
Register new information, actions, and changes correctly and systematically to ensure all involved have the most recent data. Assess existing information accuracy and correct system errors.
- Supplier Management
- Compliance Data Management: Maintain and update compliance data for all suppliers.
- Collaboration with Teams: Work with SR manager, Global Supplier responsibles,
- Reporting and Documentation
- Accurate Record Keeping: Maintain up-to-date records of procurement activities (order details, supplier info, compliance data).
- Performance Reporting: Prepare regular reports on procurement performance, supplier metrics, and order status for decision-making.
- Documentation Management: Ensure all supplier agreements, contracts, and communications are documented and accessible.
- Process Improvement and Optimization
- Process Streamlining: Identify opportunities to enhance procurement processes, reduce costs, and improve efficiency.
- Best Practices Implementation: Implement best practices and innovative solutions for procurement and intercompany transaction workflows.
- Cross-Functional Collaboration: Align procurement strategies with overall business objectives.
Knowledge
KNOWLEDGE, EXPERIENCE AND SKILLS
Procurement Processes: In-depth understanding of procurement principles.
Supply Chain Management: Strong knowledge of supply chain operations.
Product Knowledge: Familiarity with TVH Parts products/services.
Experience
Procurement Experience: Proven experience in procurement roles.
Supplier Management: Experience managing supplier relationships.
Intercompany Transactions: Experience with intercompany sales/order management.
Global Operations: Experience in a global environment.
ERP Systems: Familiarity with ERP systems and procurement software (e.g., SAP, Oracle).
Skills
Analytical Skills: Problem-solving for performance assessment
Communication Skills: Ability to verbal and written communication for supplier and internal liaison.
Negotiation Skills: Ability to secure favorable lead times.
Interpersonal Skills: Ability to build relationships.
Attention to Detail: Meticulousness for accurate order processing and follow-ups.
Team Collaboration: Ability to work collaboratively across locations and time zones.
COMPETENCIES
- Effective Communication: Strong written and verbal skills.
- Technical Proficiency: Competent in relevant computer systems/software.
- Commitment to Quality: High standards of administrative accuracy and performance.
- Proactive Attitude: Positive, can-do mindset..
- Initiative: Self-motivated to improve processes.
- Receptiveness to Feedback: Open to guidance and instruction.
- Team Player: Collaborative while also independent.
- Task Prioritization: Skilled in meeting deadlines.
GENERAL
- Professional Representation: Embody company values and maintain professional demeanor.
- Accountability: Take ownership of issues.
- Integrity: Uphold honesty and ethical behavior.
- Team Support: Promote a positive team environment.
- Reliability: Punctuality and dependability.
- work environment / health and safety
- WHS Compliance: Fulfill all Workplace Health and Safety requirements.
- Safety Leadership: Model and promote safety practices.
- Safe Work Culture: Foster safety by holding self and others accountable.
- Policy Adherence: Comply with all TVH WHS policies/procedures.
- Procedure Compliance: Diligently follow safe working procedures.
- Work Area Maintenance: Maintain a clean and organized work environment.
Additional Responsibilities: Carry out other assigned tasks.
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