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Office Assistant II Contracted and/or Limited Term

Salary

$40k - $52k

Min Experience

1 years

Location

Poway, California, United States

JobType

part-time

About the job

Info This job is sourced from a job board

About the role

About the Department


Contracted and/or Limited Term


This recruitment aims to establish an eligibility list to fill several Office Assistant II vacancies across the District. 

Positions are typically 3-3.5 hours daily, with the occasional 2-hour position. Please annotate which schedules you would accept if offered.
 Please note: The 3 and 3.5-hour daily positions are not benefit-eligible.

Current site openings: 
Tierra Bonita Elementary School: 3 hours daily (15 hrs a week), working 10 months a year; this position is not benefit-eligible.
Willow Grove Elementary School, 7 hours a day (35 hours a week), working 10 months a year. This 35-hour position is benefit-eligible and begins approximately on 8/10/26. 



Selection Procedure
Applications will be screened, and those candidates whose backgrounds best match the requirements of the position will be invited to participate in a competitive examination process, which may include any combination of the following: Training & Experience evaluation (T&E), multiple-choice question test, job-related performance exercise, and technical/ oral appraisal interview. Examination procedures are subject to change as deemed necessary by the Director of the Personnel Commission.
Candidates who pass all of the examination processes are ranked on an eligibility list according to their score(s). Selection for the position will be made from among the top three (3) ranks of candidates.  The eligibility list will be used for hiring purposes in other vacancies in the same, or equivalent,  job classification and will be active for six (6) months (Merit Rule 50.100.1).


BASIC FUNCTION:
Under the direction of an assigned supervisor, perform diversified clerical support duties requiring an understanding of the operations, procedures, and functions of an assigned office or school site; greet and assist visitors; assist in assuring smooth and efficient office operations.
 
DISTINGUISHING CHARACTERISTICS:
The Office Assistant II classification provides diversified clerical support to an office with District-wide operations and programs, requiring an understanding of a process or functional area. At the school sites, incumbents typically serve as the switchboard receptionist, perform responsible clerical functions in support of designated programs or school departments, or maintain and account for student attendance records. The Office Assistant I classification is the entry-level classification in the Office Assistant series and provides an opportunity to learn the terminology, processes, and operations of an assigned office. Incumbents provide general and varied clerical support to an office and typically work under immediate supervision. 

Position Duties

REPRESENTATIVE DUTIES:
Perform diversified clerical support duties requiring an understanding of the operations, procedures and functions of an assigned office or school site; assist in assuring smooth and efficient office operations. E
 
Serve as receptionist and answer telephones; take and relay messages as appropriate; direct calls to appropriate personnel; greet and assist visitors; respond to inquiries and explain school and District policies and procedures. E
 
Maintain various office and departmental records and files such as student cumulative records; sort and file materials according to established procedures. E
 
Input a wide variety of information into assigned computerized database and generate a variety of reports and lists; request or provide information as necessary to assure completeness and accuracy. E
 
Compose routine correspondence independently or from oral instructions; type letters, reports, memoranda, requisitions and other materials from straight copy, rough drafts or oral instructions; proofread and verify accuracy and completeness of documents. E
 
Communicate with other departments, District staff and outside organizations regarding office operations, activities, policies and procedures and student information; prepare and coordinate schedules and calendars as directed including site facilities use, noon duty staff and parent volunteers. E
 
Participate in various attendance-related duties as assigned by the position; contact parents and guardians to verify absences; prepare and maintain attendance and absence reports and lists according to established procedures; issue readmits to students. E
 
Participate in student registration activities as assigned by the position; assist parents with proper completion of forms; enroll and drop students as appropriate; assure emergency cards are completed and up-to-date; enter student information into computerized student information system. E
 
Assist teachers with preparing classroom materials; duplicate, collate, staple, bind and laminate various materials. E
 
Maintain inventory levels of office and classroom supplies; requisition supplies in accordance with established guidelines; monitor budget expenditures as assigned by the position. E
 
Receive, sort and distribute incoming mail; organize staff mailboxes; prepare and distribute informational packets and bulk mailings as directed. E
 
Review records according to program guidelines to assure continued eligibility of program participants; receive and verify applications for program services such as bus passes; receive and review applications to assure compliance with program guidelines; recommend eligible program participants. E
 
Administer routine first aid to students and staff as assigned by the position; dispense medication according to physician instructions and District policy; notify parents of ill or injured students as needed. E
 
Collect and account for various monies and fees for assigned office; issue receipts according to established procedures; maintain related records. E
 
Operate a variety of office equipment including a copier, fax machine, calculator, typewriter and a computer; arrange for repairs of equipment as directed. E
 
Train and provide work direction and guidance to student assistants.
 
Assist in the coordination of special events and meetings.
 
Perform related duties as assigned.

NOTE: At the end of some of the duty statements, there is an "E" which identifies essential duties required of the classification.

Minimum Qualifications

EDUCATION AND EXPERIENCE:
Graduation from high school and a minimum of one year of full-time general clerical experience involving frequent public contact.
 
LICENSES AND OTHER REQUIREMENTS:
Some positions in this classification must obtain a valid First Aid and CPR Certification issued by an authorized agency within six months of employment. 

Other Qualifications

 KNOWLEDGE AND ABILITIES:

KNOWLEDGE OF:
Modern office practices, procedures, and equipment.
Basic terminology, processes, and operations of the assigned office.
Operation of a computer and assigned software.
Record-keeping and filing techniques.
Telephone techniques and etiquette.
Basic report preparation techniques.
Proper methods of storing equipment, materials, and supplies.
Correct English usage, grammar, spelling, punctuation, and vocabulary.
Interpersonal skills using tact, patience, and courtesy.
Applicable laws, codes, rules, and regulations.
Oral and written communication skills.
Basic math.
 
ABILITY TO:
Perform diversified clerical support duties requiring an understanding of a process or functional area.
Learn, interpret, and explain applicable laws, codes, rules, regulations, policies, and procedures.
Answer telephones and greet the public courteously.
Maintain records, logs, and files.
Compile, assemble, verify,y and prepare data for records and reports.
Understand and follow oral and written directions.
Type or input data at an acceptable rate of speed. *
Establish and maintain cooperative and effective working relationships with others.
Communicate effectively both orally and in writing.
Meet schedules and timelines.
Determine appropriate action within clearly defined guidelines.
Learn principles of training and providing work direction to others.
Compose routine correspondence and written materials independently.
Receive, sort, and distribute mail.
Add, subtract, multiply, and divide quickly and accurately.
Operate a variety of office equipment, including a computer and assigned software.
Complete work with many interruptions.


LICENSES AND OTHER REQUIREMENTS:
Some positions in this classification must obtain a valid First Aid and CPR Certification issued by an authorized agency within six months of employment.
 
SELF-CERTIFICATION OF TYPING/KEYBOARDING SKILLS:
This classification requires that incumbents be skilled in typing/keyboarding at a minimum of 45 words per minute. Applicants must certify in writing that they have such skills. Demonstrated proficiency will be expected during the probationary period for the class.


WORKING CONDITIONS:
 
ENVIRONMENT:
Office environment.
Constant interruptions.

PHYSICAL DEMANDS:
Dexterity of hands and fingers to operate a computer keyboard.
Hearing and speaking to exchange information in person and on the telephone.
Sitting for extended periods of time.
Seeing to read a variety of materials.
Bending at the waist, kneeling, or crouching to file materials.
Reaching overhead, above the shoulders, and horizontally.
 
In accordance with Personnel Commission Rules and Regulations of Classified Service # 70.200.1, new employees to Poway Unified School District will be placed at Step 1 (Minimum Salary) of the official salary range designated for the position. Any variances in initial placement are addressed in, and shall be carried out in agreement with, this rule. 
 
The Poway Unified School District (PUSD) is an equal opportunity employer/program and is committed to an active Nondiscrimination Program.  PUSD prohibits discrimination, harassment, intimidation, and bullying based on actual or perceived ancestry, age, color, disability, gender, gender identity, gender expression, nationality, race or ethnicity, religion, sex, sexual orientation, or association with a person or a group with one or more of these actual or perceived characteristics. 
 
For more information, please contact the Title IX/Equity Compliance Officer, Associate Superintendent of Personnel Support Services, Poway Unified School District, 15250 Avenue of Science, San Diego, CA 92128-3406(858) 521-2800
 

 

About the company

Operates public K-12 schools in the Poway area.

Skills

appraisal
communication skills
compliance
database
interpersonal skills