HR Coordinator

Job title: HR Coordinator Department: HROD Location : New Delhi Duration: Three years Reporting to: HR Manager Level Of Contact With Children: 1 (Direct contact with children/youth) The position holder shall be responsible to adhere & work within the ambit of Plan India's Safeguarding Policy & Gender Equality Policy. ABOUT PLAN INDIA Plan International (India Chapter), also referred to as Plan India, is an Indian registered not-for-profit organization that is constantly striving to advance welfare and development for children and equality for all girls and women in India. Through its grassroots social development work, Plan India seeks to create lasting impact in the lives of poor and vulnerable children, their families and communities, by gender transformative child-centered community development. Since 1996, Plan India has improved the lives of millions of children and young people by enabling them to access and benefit from the safety nets and schemes of the government for child protection, quality education and healthcare services, healthy environment, livelihood opportunities and participation in community development. To know more about Plan India, visit www.planindia.org Summary of the position: The HR Coordinator will be responsible for supporting HR Operations & Talent Acquisition i.e payroll processing, HR data management, MIS reporting, Recruitments & Onboarding. The role requires close coordination with the HR Manager to ensure timely recruitment, onboarding and accurate salary processing, proper record keeping, and compliance with organizational and statutory requirements. Key Responsibilities: Talent Acquisition & Onboarding: • Lead end-to-end recruitment process — sourcing, screening, interviewing, and onboarding new hires across projects and functions. • Develop and maintain a strong talent pipeline through proactive engagement and partnerships. • Ensure a positive candidate experience throughout the hiring process. • Support in designing and implementing effective onboarding programs. Payroll & Compliance: • Assist in processing payroll in coordination HR Manager. • Maintain up-to-date payroll records and respond to employee payroll queries. • Support internal and external payroll audits by providing necessary documentation. • Track and update changes in minimum wages and statutory benefits applicable to employees. Data Management & MIS Reporting: • Maintain employee records, including personal files and HR databases, ensuring accuracy and confidentiality. • Prepare periodic HR MIS reports (headcount, payroll cost, attrition, etc.). • Ensure timely submission of reports to management and relevant stakeholders. • Maintain salary charging data and WBS allocations as per guidance from HR Manager. • Assist in reconciliations between payroll and accounting records for reporting purposes. Coordination & Support: • Support HR Manager in annual audits and donor compliance requirements related to payroll and benefits. • Coordinate with Finance for disbursement and reconciliation of payroll-related payments. • Provide support during HR audits by ensuring proper documentation and record availability. OTHER RESPONSIBILITIES: • Assist in employee engagement activities as needed. • Support documentation to meet audit and donor compliance requirements. • Any other task assigned by the HR Manager.

Plan International (India Chapter), also referred to as Plan India, is an Indian registered not-for-profit organization that is constantly striving to advance welfare and development for children and equality for all girls and women in India. Through its grassroots social development work, Plan India seeks to create lasting impact in the lives of poor and vulnerable children, their families and communities, by gender transformative child-centered community development. Since 1996, Plan India has improved the lives of millions of children and young people by enabling them to access and benefit from the safety nets and schemes of the government for child protection, quality education and healthcare services, healthy environment, livelihood opportunities and participation in community development.