Website:
Job details:
Company: Matrix Consulting
Location: Jubilee Hills, Hyderabad
Industry: Fintech/Banking Investments
Work Schedule: Monday to Saturday (6 days a week)
Employment Type: Full-time
Work Type: Work from Office
Timings: 10:00 AM 7:00 PM
Company Profile:
Matrix Consulting is a professional financial consulting firm focused on delivering high-quality advisory services. We operate with a culture rooted in professionalism, confidentiality, and execution excellence, supporting leadership with structured and dependable operations.
Role Overview
We are seeking an experienced Executive Assistant to provide high-level administrative and coordination support to the CEO. This role is critical in enabling leadership effectiveness and requires a candidate with strong executive presence, exceptional communication skills, and sound judgment.
Key Responsibilities
Strategic & Leadership Support
- Ensure strong alignment between leadership strategy and on ground execution across teams.
- Sit in key internal and external meetings, extract insights, take minutes, and convert discussions into clear action plans.
- Track decisions, deadlines, and ownership to ensure execution without repeated escalation.
- Step into situations on behalf of leadership when required to unblock delays or resolve issues.
- Identify risks in advance and prepare contingency and backup plans.
Administrative & Executive Support
- Manage dynamic calendars, meetings, and last-minute changes seamlessly.
- Handle personal and professional appointments for leadership, including:
o Banker and client appointments
o Doctor visits
o Family coordination when required
- Draft professional emails, memos, internal notes, bank reverts, and official communications.
- Prepare short client notes, LinkedIn recruitment posts, internal announcements, birthday wish posters, and event communication.
Operational Excellence & Process Improvement
- Continuously improve internal coordination mechanisms and workflows.
- Standardize templates, SOPs, MIS formats, and internal processes.
- Identify inefficiencies and implement scalable operational systems.
- Ensure no critical email, message, or update is missed.
- Step in proactively to resolve bottlenecks without unnecessary escalation.
Travel & Logistics Management
- Coordinate domestic and international travel including:
o Flights, hotels, itineraries
o Visa documentation, cover letters, and file arrangements
o Daily travel itineraries and internal transfers
o Insurance, advance payments, and car arrangements
- Maintain accurate travel records and documentation.
- Finance, MIS & Compliance Support
- Expense tracking, petty cash management (up to 1cr), and advance settlements.
- Internal audit assistance including tracking bills, invoices, statements, and GST records.
- MIS preparation, review, and follow ups.
- Maintain organized records, files, and databases.
- Assist in monitoring companywide employee to-do lists and task status.
Vendor & Third-Party Management
- Identify, shortlist, negotiate, and coordinate with vendors.
- Draft and manage agreements with third party vendors.
- Negotiate quotations and manage approvals.
- Coordinate with IT department and third-party vendors (e.g., PRS) for EPBX and system issues.
- Oversee servicing and maintenance activities (e.g., RO water filter).
- Coordinate office supplies and prepare monthly office requirement drafts for approval.
Office & Facility Management
- Ensure pantry cleanliness and office hygiene standards.
- Monitor wastage of electricity, manpower, and consumables.
- Coordinate internal audits related to office operations.
- Organize office events and celebrations- Diwali gifts (clients and bankers)
Preferred Qualifications
- Prior experience supporting CXOs, Founders.
- Exposure to operations, compliance, finance coordination, or chief-of-staff type roles.
- Ability to manage both professional and personal coordination with maturity and diplomacy.
Cultural Fit
- Discretion-driven, dependable, and detail-oriented.
- Wearing formal (shirt & trousers) to office is mandatory.
- Comfortable working in a fast-paced, leadership-focused environment
- Aligned with a professional, structured, and accountability-driven work culture
Click on Apply to know more.