Assistant to the Office of the Dean, Seaver College

The Assistant to the Office of the Dean, Seaver College provides essential support to the Seaver Dean’s Office, directly bringing to fruition the College’s and University’s response to the mission of academic excellence and community engagement. This position serves as the primary lead for all event-related tasks and duties within the Seaver College Dean’s Office, providing high-level administrative management and logistical oversight for signature college events and recurring faculty initiatives.

Duties

• Major Events Support: Support for signature Dean's events, including Commencement, Founder's Day, All Seaver Meetings, and David W. Baird Lecture Series.
• Faculty-focused Events Logistics: Manage logistics/catering for weekly faculty lunches, mentoring, Regents Scholars, Bridges seminars, and CTE events. 
• Administrative Support: Reallocate and substantiate credit card charges. Coordinate travel. Process Change of Final Exam requests, Directed Studies, and Special Topics Forms.
• Academic Integrity: Assist the chair of the Academic Integrity Committee with correspondence and record keeping.
• Office Operations: Phone coverage, Graduation and Seaver Dean's email coverage, editing/proofreading.
• Assist with hiring, training, and onboarding student staff. Research and implement best business practices and office efficiencies.
• Perform other duties as assigned.
• Uphold University mission through work performed.

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Skills and Qualifications

Required:

• Bachelor's degree.
• Computer literacy; exceptional writing skills; high degree of attention to detail; ability to function under pressure; ability to work efficiently; overall concepts and applications.
• Ability to maintain confidentiality.
• Public relations skills.
• Ability to work with a variety of people; aptitude and willingness to learn.
• Time- and people-management skills.
• Proficiency with Microsoft Office, Google Suite, PC or Mac, copier, phone.

Preferred:

• PeopleSoft student records training.
• Knowledge of Pepperdine.
• College or University office experience.
• Proficiency with PeopleSoft, Navigate, and Interfolio.

This is a Regular, Nonexempt, 40 hour per week position.

Expected Pay Range: $23.07 - $25.00 per hour

The above pay range reflects what Pepperdine University reasonably expects to pay for this position at time of posting. Actual compensation may vary based on relevant factors such as work experience, market conditions, education/training, and skill level. In addition to base pay, Pepperdine offers a robust and highly competitive benefits package.

Pepperdine is an Equal Employment Opportunity employer and does not unlawfully discriminate on the basis of any status or condition protected by applicable federal, state, or local law. Pepperdine is committed to providing a work environment free from all forms of unlawful discrimination and harassment. Engaging in unlawful discrimination or harassment will result in appropriate disciplinary action, up to and including dismissal from the University.

Pepperdine is religiously affiliated with the Churches of Christ. It is the purpose of Pepperdine to pursue the very highest employment and academic standards within a context that celebrates and extends the spiritual and ethical ideals of the Christian faith. While students, faculty, and staff represent many religious backgrounds, Pepperdine is permitted under applicable law and reserves the right to seek, hire, and promote persons who support the goals and mission of the institution, including the right to prefer co-religionists who support Pepperdine's Christian mission.

Qualified individuals should be able to show respect for workplace differences, and have the ability to work effectively with individuals from different backgrounds.

Offers of employment are contingent upon successful completion of a criminal, education, and employment screening. The University conducts such screenings in compliance with applicable laws and with the objectives of evaluating risk and supporting a safe environment for students, faculty, staff, and guests; safeguarding key University assets including people, property, information, and the University’s reputation; and providing comprehensive job-related information to University leaders to enable them to make prudent hiring decisions. Individuals will be required to disclose any criminal convictions on a designated form after receiving a conditional offer of employment; failure to disclose accurate information may result in withdrawal of the offer or termination of employment. Qualified individuals with criminal histories will be considered for employment in compliance with applicable laws, including the Los Angeles County Fair Chance Ordinance.

Private research university offering undergraduate and graduate degree programs