Sparsh Technologies Pvt Ltd
Website:
esparsh.in
Job details:
Role Overview
The Payroll & Statutory Compliance Executive is responsible for managing end-to-end payroll processing, statutory compliances, labor law compliance, contractor compliance, vendor compliance, employee benefits administration, audits, and statutory reporting while ensuring adherence to applicable Central and State labor laws.
Job Description
Position Details
Job Title: Payroll & Statutory Compliance Executive
Location: Rajajinagar, Bangalore
Employment Type: Full Time
Experience: 4–5 years of experience in Payroll and Statutory Compliance.
Key Responsibilities
1. Payroll Management
- Process monthly payroll for all employees accurately and within timelines.
- Verify attendance, leave records, overtime, shift allowances, incentives, reimbursements, and deductions.
- Prepare payroll inputs and validate employee master data.
- Calculate salary revisions, promotions, arrears, bonuses, incentives, and full & final settlements.
- Generate salary sheets, bank transfer statements, and payroll reports.
- Ensure payroll compliance with company policies and statutory requirements.
- Handle employee payroll-related queries and issue resolution.
- Maintain payroll records and documentation.
2. Expected Deliverables
- Accurate monthly payroll processing.
- Salary disbursement within agreed timelines.
- Zero payroll compliance violations.
3. Provident Fund (PF) Compliance
- Manage employee PF registration and exits.
- Generate and upload Electronic Challan cum Return (ECR).
- Reconcile PF contributions monthly.
- Process PF transfers, withdrawals, and UAN-related activities.
4. Employee State Insurance (ESI) Compliance
- Employee registration under ESIC.
- Monthly ESI contribution calculation and filing.
- Generation of challans and payment processing.
- Handling employee ESI benefits and claims.
- Coordination during ESIC inspections.
5. Professional Tax (PT) Compliance
- Deduction and payment of Professional Tax as per state regulations.
- Filing PT returns.
- Maintaining PT records and reconciliations.
6. Contractor Labour Compliance
- Verify contractor licenses and registrations.
- Ensure contractor compliance with labour laws.
- Review contractor wage registers and attendance records.
- Validate PF, ESI, PT, and wage payments of contract workers.
- Monitor compliance under Contract Labour Act.
- Conduct contractor compliance audits.
- Maintain contractor compliance tracker.
7. Documentation Verification
- PF Challans
- ESI Challans
- Wage Registers
- Bonus Records
- Labour Licenses
- Employee Deployment Lists
8. Vendor Compliance Management
- Collect and verify statutory documents from vendors.
- Maintain vendor compliance database.
- Track validity of licenses and registrations.
- Conduct periodic compliance reviews.
- Ensure vendors comply with labor and statutory requirements before invoice processing.
9. Vendor Documents
- PAN
- GST Registration
- PF Registration
- ESI Registration
- Labour License
- MSME Certificate (if applicable)
- Professional Tax Registration
- Insurance Certificates
10. Statutory Filings & Returns
- Timely filing of all statutory returns.
- Preparation and submission of compliance reports.
- Maintain compliance calendar.
- Coordinate with consultants and authorities.
- Ensure no penalties due to delayed filings.
11. Audit & Inspection Support
- Support internal and external audits.
- Prepare documentation for labor inspections.
- Coordinate with government authorities.
- Ensure closure of audit observations.
12. HR Operations Support
- Employee onboarding and documentation.
- Statutory registrations for new employees.
- Employee exit formalities.
- Full & Final Settlement processing.
- HR MIS and compliance reporting.
Key Performance Indicators (KPIs)
- 100% payroll accuracy.
- 100% statutory filing compliance.
- Zero statutory penalties.
- Timely salary disbursement.
- Contractor compliance adherence.
- Vendor compliance completion rate.
- Audit closure within timelines.
Required Skills
Technical Skills
- Payroll Processing
- PF Compliance
- ESI Compliance
- Professional Tax Compliance
- Contractor Compliance
- Vendor Compliance
- Statutory Audits
- Excel (Advanced)
- HRMS/Payroll Software
Preferred Software Knowledge
- SAP HCM
- SuccessFactors
- Darwinbox
- Keka
- GreytHR
- Zoho Payroll
- Excel (Pivot Tables, VLOOKUP/XLOOKUP)
Educational Qualification
- Bachelor's Degree in HR, Commerce, Finance, Business Administration, or related field.
- MBA/PGDM HR preferred.
- Certification in Labour Laws or Payroll Management preferred.
Experience
Payroll & Compliance Executive
- 4–5 years of experience in Payroll and Statutory Compliance.
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