Ubique Systems
Website:
ubique-systems.com
Job details:
Title: Payroll Specialist
Job Family: Human Resources
Work Location:
Bangalore ( Bommasandra Industrial Area, Phase III, Bommasandra, Bengaluru, India-560099 )/
Faridabad ( Sector – 68, IMT Faridabad, Haryana, India-121004 ) /
Vadodara ( Makarpura GIDC Vadodara, Gujarat, India-390010 )
Purpose of the Role:
We are seeking a proactive and detail-oriented Payroll Specialist to manage end-to-end payroll operations for a multi-location workforce, including a significant blue-collar employee population. The role requires strong analytical skills, ownership mindset, stakeholder management capabilities, and the ability to handle large and complex employee data sets with high accuracy.
The incumbent will be responsible for payroll processing, attendance validation, statutory compliance, vendor coordination, employee query resolution, and payroll analytics, ensuring timely and accurate salary processing while maintaining compliance with all applicable regulations.
Key Responsibilities:
Payroll Operations
- Execute accurate and timely end-to-end payroll processing across multiple locations.
- Validate payroll inputs including attendance, leave records, overtime, incentives, reimbursements, deductions, and statutory components.
- Ensure payroll accuracy through reconciliation, audits, and validation checks before payroll closure.
- Process monthly salary payouts within defined timelines while maintaining confidentiality and data integrity.
- Address payroll-related queries and resolve discrepancies in a timely and professional manner.
- Blue-Collar Workforce & Attendance Management
- Manage payroll operations for a large blue-collar and frontline workforce across multiple locations.
- Monitor, validate, and reconcile attendance records, shift schedules, overtime, weekly offs, and leave data received from various stakeholders.
- Coordinate with Operations, Site Supervisors, HR teams, and branch stakeholders to ensure timely and accurate payroll inputs.
- Process attendance-based earnings, overtime payments, incentives, shift allowances, and other variable pay components.
- Resolve employee concerns related to attendance, salary calculations, overtime payments, and payroll deductions.
Compliance & Statutory Management
- Ensure compliance with all applicable payroll-related labor laws and statutory requirements, including PF, ESI, Professional Tax, Labour Welfare Fund, Bonus, Gratuity, and Income Tax.
- Coordinate with payroll vendors and internal teams to ensure timely statutory filings, remittances, and documentation.
- Maintain payroll records and supporting documents for audits, inspections, and compliance reviews.
- Data Management & Analytics
- Manage and analyze large volumes of employee and payroll data with a high level of accuracy.
- Generate payroll MIS reports, dashboards, reconciliations, and workforce analytics for business leaders.
- Identify trends, discrepancies, and process improvement opportunities through data-driven analysis.
- Support budgeting, workforce cost analysis, and payroll reporting requirements.
Stakeholder & Vendor Management
- Collaborate effectively with HR, Finance, Operations, and business stake holders to ensure payroll readiness and data accuracy.
- Act as the primary point of contact for payroll vendors and ensure adherence to agreed service levels.
- Drive closure of payroll-related issues through effective coordination and communication with multiple stakeholders.
Process Improvement
- Continuously identify opportunities to improve payroll efficiency, accuracy, and compliance.
- Support payroll audits, system enhancements, automation initiatives, and process standardization projects.
- Develop and maintain payroll SOPs, controls, and best practices.
Qualifications & Experience Required
- Bachelor’s degree in commerce, Finance, Human Resources, Business Administration, or a related discipline.
- 5–8 years of experience in payroll operations, preferably in organizations managing a distributed workforce.
- Hands-on experience in payroll processing, attendance management, and statutory compliance.
- Experience working with payroll vendors and managing payroll-related stakeholder interactions.
- Strong proficiency in Microsoft Excel and payroll reporting.
Preferred
- Experience handling payroll for blue-collar, frontline, manufacturing, industrial, logistics, facility management, or service workforce employees.
- Exposure to multi-location payroll environments.
- Familiarity with HRMS, attendance management systems, and payroll software.
Key Competencies Functional Competencies
- Payroll Processing & Administration
- Attendance & Time Management
- Labour Law &Statutory Compliance
- Payroll Audits & Controls
- Vendor Management
- HRMS & Payroll Systems
- Advanced Excel & Data Analytics
- MIS Reporting & Workforce Analytics
Behavioral Competencies
- Strong Ownership & Accountability
- Analytical and Data-Driven Mindset
- Problem Solving &Decision Making
- Attention to Detail
- Stakeholder Management
- Effective Communication
- Ability to Manage Complexity and Multiple Priorities
- Continuous Improvement Orientation
What Success Looks Like
- Accurate and timely payroll processing with minimal errors.
- Effective management of attendance and payroll inputs across locations.
- High compliance standards with zero major statutory deviations.
- Timely resolution of employee payroll queries and issues.
- Strong collaboration with stakeholders and payroll vendors.
- Meaningful payroll insights and continuous process improvements driven through analytics.
Reporting Structure:
- Reports To: Head of HR, India
- Direct Reports: No
- Function: Human Resources
- Region: India
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