NASI Export and Import Compliance Specialist

Summary

Ensures compliance with U.S. export and import regulations by reviewing documentation, verifying data accuracy, filing necessary documents, and monitoring/arranging shipments. Executes administrative tasks for customs processes, coordinates logistics, and communicates with Subaru stakeholders and third-party vendors to maintain smooth and compliant international operations.

Primary Responsibilities

Export Compliance: 

• Export Compliance: • Reviews export documentation for accuracy, determines if corrections are needed, provides feedback, and obtains updated documents. 
• Collects and tracks registration applications to the Office of Information and Communications Technology Services (OICTS) on the Bureau of Industry and Security (BIS) website. • Identifies discrepancies in the country of origin and Harmonized Tariff Schedule (HTS) code information collected from Subaru Corporation (SBR), suppliers, manufacturers, etc., to verify its accuracy. Maintains the filing of verification results and confirmation process. 
• Reviews the Electronic Export Information (EEI) filings submitted by shippers, freight forwarders, and carriers for completeness, timeliness, and accuracy. Requests corrections to the EEI as needed and validates updated documents. 
• Analyzes the Shipment Document Audit report to identify compliance issues, follow up on missing or incorrect documentation, and resolve discrepancies. 
• Screens export shipments against various U.S. government agencies’ mandated proscribed lists that include persons or U.S. companies we cannot do business with. Also, refers to the Country of Origin, Harmonized Tariff Schedule (HTS), and Preference Criteria documented by suppliers, Subaru of Indiana Automotive (SIA), and third-party service providers to find any discrepancies.
• Supports the team in researching regulation changes and process improvements.

Export and Import Operations/Administration: 

•  Performs the administrative tasks of export, import, and customs activities for the North American Subaru, Inc. (NASI). For the process and document preparation, communication in Japanese is necessary with SBR and its affiliate companies. 
• Provides cross-coverage support for the team in self-filing of import transactions, calculating proper value, assigning proper classification codes, and assessing proper country of origin. 
• For the shipment of preproduction vehicles, parts, and testing-equipment, works directly with NASI departments and SBR window department representing Japan to gather all documentation and ensures that required bond funds are completed prior to port arrival. 
• Communicates in a timely manner with SBR, Subaru of America (SOA), SIA, Subaru of Canada (SCI), and internal departments to execute import and export operations. If any critical issue is found, escalates the matter to manager or colleagues quickly. 
• Supports the team in understanding the root cause of issues. Recommends operational improvements based on the analysis. Assists in updating internal manuals and guidelines to keep the export/import operation compliant.

Export and Import Monitoring: 

• Monitors the activities and documentations from freight forwarders and carriers to ensure they are correctly following; 1) Foreign Trade Regulations (FTR) and 2) NASI’s established procedures (as per the Export Compliance Manual).

Logistics: 

• Makes logistics arrangements for vehicles or equipment shipping in coordination with forwarders.

Import Operation: 

•  Completes and transmits to U.S. Customs all Importer Security Filings (ISF) within the allowable timeframe based on the departure date of import items through Forwarders.

Qualifications

Education & Experience

• Bachelor’s degree (required) or H.S. Diploma and equivalent experience in lieu of degree.

Professional Licenses and Certifications

• Must be able to utilize webinars, courses, LinkedIn learnings, etc. to gain knowledge related to below certifications: Export Compliance Certification (ex. Certified Export Specialist), Certified US Export Compliance Officer (CUSECO), or Export Compliance Professional (ECOP) within.

Experience requirements

• 2 years with a Bachelor’s degree

Skills

• Strong communication and organizational skills.
• Ability to communicate in a timely manner with Subaru Corporation (SBR), Subaru of America (SOA), and Subaru Canada, Inc. (SCI).
• Ability to lead procedural changes and interface with all levels of employees in departments such as SOA Export, Legal, and Customs and North American Subaru, Inc. (NASI) Accounting as well as external contacts such as U.S. government agencies, service providers, and Forwarders.
• High level of attention to detail and quality.
• Proactive, persistent, and assertive with strong sense of urgency.
• Proficient in Microsoft Office Suite including Outlook, Excel, Word, PowerPoint, etc.
• Willing to communicate cross-culturally. Be able to use translation tools, etc.
• Ability to read and understand various regulation documents including the Exports Administration Regulations (EAR) 15 CFR 300-799, Foreign Trade Regulations (FTR) 15 CFR 30, Office of Foreign Assets Control (OFAC) regulations 31 CFR, and Customs Duties 19 CFR.
• Experience with global trade management systems or U.S. Custom’s Automated Commercial Environment (ACE) system.
• Experience of working with forwarders or transportation/logistics vendors.
• Basic operational knowledge of Harmonized Tariff Schedule (HTS) rules.
• Must be a U.S. Person as defined by 22 C.F.R. (citizen, permanent resident, or protected individual).

Work Environment

• Office Location: NASI Michigan Van Buren Office, 50255 Michigan Ave, Belleville, MI 4811

• Hybrid Role: Hybrid Role - Remote work 2 days per week (after 90 days) [Wednesdays & Fridays]

• Hybrid Role: Hybrid Role - Remote work 2 days per week (after 90 days) [Wednesdays & Fridays]

• Required Travel: 10%

Compensation: The recruiting base salary range for this full-time position is $57,500 - $82,100 / year. Within the range, individual pay is determined by factors, including job-related skills, experience, and relevant education or training. Additionally, this role is bonus-eligible, with a target bonus percentage that provides an opportunity to earn even more based on your performance. (Internal Job Grade: P1) 

WHY JOIN US? In addition to competitive salary and an incomparable culture, Subaru offers an amazing benefits package that includes:

   Total Rewards & Benefits:

          -  Medical, Dental, Vision Plans

          -  Pension, Profit Sharing, and 401K Match Offerings

          -  15 Vacation days, 5 Floating Holidays, 5 Sick days, and 9 Company Holidays

          -  Tuition Reimbursement Program: $15,000 yearly benefit

          -  Vehicle Discount Programs

   Learning & Development:

          -  Professional growth and development opportunities

          -  Direct partnership with senior leadership

          -  Formal Mentorship Program

          -  LinkedIn Learning License 

   Visit our careers landing page for additional information about our compensation and benefit programs.

About Subaru

Love. It’s what makes Subaru, Subaru®. As a leading auto brand in the US, we strive to be More Than a Car Company®. Subaru believes in being a positive force in the communities in which we live and work, not just with donations but with actions that set an example for others to follow. That’s what we call our Subaru Love Promise®.

Subaru is a globally renowned automobile manufacturer known for its commitment to innovation, safety, and sustainability. With a rich history dating back to 1953, Subaru has consistently pushed the boundaries of automotive engineering to deliver vehicles that offer not only exceptional performance but also a unique blend of utility and adventure.

Subaru's company culture is built on collaboration, diversity, and a shared passion for our product. We foster an inclusive environment that encourages employees to bring their unique perspectives and talents to the table. Our team members are driven by a common goal: to create exceptional vehicles that inspire and delight our customers.

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