POSITION SUMMARY
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Under the general guidance of the Supervisor and Director of Human Resources, provides support to employees and management across various HR functions, ensuring smooth operations to include benefits administration, workers compensation, talent acquisition, medical education, compliance with employment laws, policy implementation, HR systems, and employee relations.
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ESSENTIAL FUNCTIONS
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- Responsible for all aspects of managing benefits: advise all new hires of available benefits; assist in enrolling staff in benefits; advise staff of Open Enrollment dates & enroll/delete as needed; monitor, advise and approve Qualified Life Events; troubleshoot employee benefit errors; maintain invoices for benefit providers; answer all incoming benefits questions from staff and physicians; provide reports to brokers regarding Open Enrollment and Carrier Reports; attend New Hire Onboarding and provide benefit overview.
- Monitor 90-day training checklists; add & delete employees as necessary to benefits eligibility spreadsheet.
- Maintain HR documents on Intranet in fillable form to be used by staff.
- Report employee injuries to workers compensation carrier and ensure employee reports for drug screening. Update company/employee file as needed.
- Responsible for reconciliation and submission of invoices/payment receipts through US Bank for HR Director.
- Maintain employee records by scanning all HR documents,
- Maintain & update security software for all locations; maintain spreadsheet of authorized users & card numbers. Update doors at Capital Medical location.
- Partner with Onboarding and Recruiting Specialists, assisting with preparation of materials for on-boarding, posting jobs, screening candidates, coordinating interviews, extending offers, and new hire orientations as needed.
- Partner with Engagement and Retention Manager, assisting with training, retention and career development programs as needed.
- Assist HR Supervisor and Director with policy management, compliance, employee relations, and separations as needed.
- Perform special projects as assigned.
- Perform other responsibilities associated with this position as deemed appropriate.
MEDICAL EDUCATION
- Coordinates all medical staff education initiatives
- Coordinates medical staff CME/CEU program tracking and auditing
- Coordinates educational initiatives established to promote and uphold standards of professional practice and best practices
- Coordinates medical student/resident/intern program initiatives in conjunction with educational institutions
- Coordinates internal medical student/resident/intern/fellowship education programs
- Reviews and screens applications
- Schedules and coordinates interviews
- Assists with on boarding and pre-on boarding processes, ensuring necessary paperwork has been completed and received
- Establishes and maintains compliance with accreditation requirements for accredited education programs
- Establishes and maintains affiliations with academic and medical institutions
- Serves as liaison for residency and fellowships programs
- In conjunction with Clinical Research Director and TOC Foundation Chair, directs the development of new training programs
- Identifies and initiates training/affiliation agreements with local, state, regional and national medical education programs
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GENERAL COMPENTENCIES DESIRED
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- Strong interpersonal skills with the ability to establish and maintain cooperative working relationships with managers, supervisors, physicians & providers, and all other team members.
- Strong oral and written communication skills.
- Strong organizational skills and the ability to prioritize and complete tasks within the necessary timeframe to meet deadlines.
- Problem-solving, analytical and conflict resolution abilities.
- Proficiency with HR systems and MS Office.
- Ability to maintain confidentiality with high degree of integrity.
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PHYSICAL DEMANDS
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Requires prolonged sitting and frequent bending, stooping or stretching. Requires eye-hand coordination and manual dexterity necessary for operation of basic office equipment such as a keyboard, calculator, telephone and copier. Requires hearing and eyesight in normal acuity range. Working in office environment. Requires ability to work under stressful conditions.
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CREDENTIALS DESIRED
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Associate degree or bachelor’s degree in human resources management or related field preferred. Minimum of three years’ relevant working experience in Human Resources required.
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