Administrative Assistant 1 (Reno, NV, US, 89511)

Ormat Technologies

Experience: 1+ yrs
Location: Reno, Nevada, United States
Job type: Full-time

Required skills

Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft Teams

About the role

Administrative Assistant

Position Summary

This position is responsible for supporting day-to-day office functions while utilizing the most efficient methods ensuring that all duties are completed accurately and delivered with high quality and in a timely manner.

Essential Functions

Responsible for accurate and timely input of purchase orders into Ormat's Purchasing System. This includes receiving for goods and services in the field or office, where applicable or required.

Responsible for ensuring that purchase orders have received proper approval(s).

Responsible for new vendor set up including obtaining and verifying vendor insurance requirements.

Prepare and manage all weekly / monthly reporting.

Review and process PPE expense reports and track for annual allocation.

Assist in scheduling and organizing activities, meetings, conferences and luncheons.

Assist with travel for department’s employees.

Receive visitors by greeting, welcoming, directing and announcing them appropriately.

Must be able to work occasional overtime.

Track and process company credit cards/statements.

Responsible for preparing/understanding the flow of monthly accrual process and ensuring accuracy for financials. Correct any info as needed.

Maintain phone list and emergency roster.

Provide administrative support in all areas.

Answering, screening and forwarding incoming phone calls.

Maintain office security by following safety procedures and controlling access.

Must maintain current knowledge and understanding of applicable company policies and programs.

Other Responsibilities

Keep work area neat and orderly.

Responsible for running office errands.

Assist with administering the petty cash fund(s), as assigned.

Effectively interact with all levels of employees.

Develop and maintain business relationships with vendors.

Performs other related duties and projects as assigned by management.

May be asked to operate a vehicle.

Education, Experience, and Skills Required

High School diploma or equivalent education and/or experience.

Minimum of one year of administrative work experience preferred. Previous energy or mining experience a plus.

Comfortable working both independently and as a part of a dynamic team.

The ability and knowledge to operate a variety of standard office equipment.

Ability to be resourceful and proactive when issues arise.

Ability to review, gather and summarize data for reports and find solutions to various administrative problems.

Must have a high level of interpersonal skills with the ability to handle sensitive and confidential situations.

Must be able to establish priorities and meet deadlines.

Professional telephone etiquette essential.

Excellent verbal and written communication skills required.

Basic knowledge and experience of Microsoft Outlook, Word and Excel. Microsoft Teams experience a plus.

Demonstrate problem solving skills.

Attention to detail and processing accuracy. Gathering and monitoring information; including close checking and monitoring of all work tasks and processes.

Commitment to maintaining confidentiality and adhering to company ethical standards.

Must be able to operate a vehicle and possess at any time a valid driver’s license with a driving record acceptable to ORMAT’s auto insurance carrier (Plant Admins only).

Physical Requirement

Prolonged periods sitting at a desk and working at a computer

Manual dexterity needed for keyboarding and other repetitive tasks

Must be able to work in a climate controlled, office environment

The ability to occasionally lift up to 20 pounds

This position requires sitting 80% of the time and standing and walking 20% of the time

About Ormat Technologies

Develops and operates geothermal and solar renewable energy projects.

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