BookKeeperLive
Website:
bookkeeperlive.com
Job details:
About the Role:
We are seeking a highly motivated and detail-oriented individual to join our team as an Order Management & Pricing Coordinator. This dual-role position is critical in supporting our day-to-day operations and providing direct administrative assistance to management.
Employment: Full time | Remote opportunity
Key Responsibilities:
Order Management & Estimating Coordinator:
- Monitor and promptly address all incoming emails.
- Provide accurate and timely responses to client inquiries and internal communications.
- Order Processing & Analysis:
- Analyze and prepare repeat orders and orders with changes.
- Review and prepare quote requests with accuracy and completeness.
- Compare pricing from previous jobs, quotes, and vendors to identify the best options.
- Update and maintain order and delivery status for clients and the internal team.
- Communicate progress and changes clearly to clients.
- Create UPS and FedEx shipping labels.
- Track and update shipments to ensure timely delivery.
- Manage shipping schedules for efficiency.
- Maintain accurate logs of email correspondence, order processing, and shipping activities.
- Ensure records are well-organized for reporting and reference.
- Executive Assistant (EA) Responsibilities:
- Provide administrative support to management by handling schedules, calendars, meetings, and correspondence.
- Assist in preparing reports, presentations, and other business documents.
- Organize and maintain digital and physical files and records.
- Coordinate travel, events, and logistics when required.
- Manage confidential information with discretion and professionalism.
- Support management with special projects and ad hoc tasks as needed.
Qualifications:
- Communication Skills: Excellent written and verbal communication, with strong ability to interact with clients and internal stakeholders.
- Cultural Familiarity: Understanding of US culture and business practices.
- Work Schedule: Willingness to work night shifts.
- Attention to Detail: Strong organizational skills with ability to handle multiple priorities effectively.
- Technical Proficiency: Skilled in Microsoft Excel, CRM systems, and shipping platforms (UPS, FedEx).
- Administrative Skills: Ability to manage schedules, documents, and sensitive information with accuracy and confidentiality.
Click on Apply to know more.