Operations Support Admin

Website: globalsports.com.au
Job details:
About Us

Global Sports Travel is an official sports travel & hospitality company delivering premium experiences across international cricket and global sporting events. We work with international suppliers, hospitality partners, and clients across multiple countries.

We are growing and looking for a highly organised, detail-oriented Operations Coordinator to support our backend processes and ensure smooth execution of confirmed bookings.

Role Overview

This is a structured support role focused on coordination, documentation, invoicing and supplier bookings.

The ideal candidate is organised, confident in communication, well-presented in virtual meetings, and takes pride in maintaining accuracy and process discipline.

This is a fully remote position.

Key Responsibilities

• Preparing and issuing client invoices accurately and on time
• Booking confirmed services with hotels, ticketing partners and suppliers
• Maintaining organised digital records and documentation
• Updating CRM systems and internal trackers
• Coordinating internally with the Sales team for smooth execution
• Following up on supplier confirmations and documentation
• Maintaining structured filing systems for contracts and payment records
• Assisting with presentation formatting and client documentation packs

What We Are Looking For

• 4–6 years experience in operations, administration or coordination roles
• Strong verbal and written communication skills
• Confident in professional conversations with suppliers and clients
• Excellent attention to detail
• Organised and process-driven mindset
• Comfortable working independently in a remote environment
• Good presentation skills (professional email writing and documentation formatting)
• Ability to manage multiple tasks without supervision

Ideal Personality Traits

• Calm and composed
• Structured and systematic
• Responsible and dependable
• Clear communicator
• Takes ownership of tasks
• Values accuracy and neat documentation

Reporting Structure

Reports to: Director 

Location: Remote (India)

Why Join Us?

• Work in the global sports and events industry
• Exposure to international suppliers and premium hospitality brands
• Structured remote environment
• Opportunity to grow as the company expands

Requirements

4–6 years of experience in operations, administration, coordination or backend office management

Prior experience in sports travel, event travel, hospitality, MICE, or travel operations is strongly preferred

Experience managing time-sensitive bookings, supplier confirmations and client documentation

Strong written and spoken English communication skills

Ability to independently draft professional emails and communicate with international suppliers

High attention to detail with zero-tolerance for documentation errors

Experience preparing invoices and tracking payments

Strong organisational and record-keeping skills

Proficiency in MS Excel / Google Sheets and document formatting

Experience using CRM systems (Zoho experience is a plus)

Comfortable handling confidential financial and contractual documents

Ability to manage multiple business units and priorities

Self-disciplined and capable of working independently in a remote environment

Dedicated home workspace with stable high-speed internet

Benefits

Competitive fixed salary with performance-based commissions and strong earning upside

Guaranteed minimum 3% annual salary increase

21 days paid Privilege Leave plus public holidays

Monthly allowances covering intercity travel, phone, and internet

Domestic and international travel opportunities to major global sporting events

Long-term career growth with opportunities to build and lead a team as the business expands

Click on Apply to know more.