Resourcing Coordinator

We especially welcome applicants from Glasgow and Cardiff.

Job Summary

Ofgem works on behalf of energy consumers to ensure every household in the UK can rely on a safe and sustainable energy supply. We are playing a vital part in accelerating the transition to Net Zero and a carbon neutral energy system. 

The Resourcing Coordinator role is an ideal job if you’re looking to develop your career within Talent Acquisition. You’ll get exposure to all aspects of the recruitment processes within the Civil Service, supporting the Resourcing Partners, the wider Resourcing team and communicating with stakeholders across the organisation. You will be supported within the HR profession with personal and professional development and will work within a collaborative, fast-paced and friendly team environment.

Our professions-based model means every employee belongs to a Profession, which aims to enhance their development and opportunities across Ofgem. Each Profession is supported by a multi-disciplinary HR team who help with all its people-related needs. As a Resourcing Coordinator, your responsibilities will range from all aspects of administrative support and data collation, communicating with both candidates and hiring managers in order to ensure a good candidate experience and ensuring we are compliant with the Civil Service Recruitment Principles.

You will have experience working within an administrator/coordinator role within a fast-paced recruitment team, ideally within a regulated environment. You will have excellent verbal and written communication skills, an ability to build effective working relationships, and a proactive work ethic. A great eye for detail and organisational skills are essential, you will possess enhanced IT skills including Microsoft packages such as Excel and SharePoint and an awareness of all aspects of legal compliance when dealing with confidential resourcing data. This role is a fantastic opportunity for a keen and ambitious individual who is seeking a new challenging role, so if you are able to demonstrate that you meet the above criteria, please apply.

Ofgem offers incredibly flexible working practices, enabling you to manage your work/life balance successfully. There is also a great culture, with an approachable and friendly senior leadership team who are there to support you in your role.

Job Description

Key Responsibilities

• Recruitment co-ordination and administration.
• Prepare candidate packs prior to advertisement.
• Upload vacancies and candidate packs to ATS.
• Ensure recruiting managers are sent recruitment packs and applications swiftly after advertisement closing date.
• Consult with managers and ensure proactive planning of diaries to meet sift and interview deadlines.
• Manage candidate contact and correspondence in a timely and accurate manner during all stages of recruitment process.
• Ensure all recruitment files are compliant with the Civil Service Recruitment Code and policy/legal requirements and stored appropriately, maintaining accurate recruitment process documentation.
• Liaise with HR People Centre colleagues to ensure timely on boarding of successful candidates i.e. liaising with transactional colleagues regarding security checks.
• Support continuous improvement in process execution, identifying and implementing changes as required.
• Support the implementation of Talent Acquisition-related projects.
• Support Talent Acquisition team as required.
  
  

Key Outputs and Deliverables

• Support managers who are following recruitment guidelines and procedures and enabling a fair recruitment process within the sift and interview process.
• High quality candidate packs to attract appropriate applicants for vacancies.
• Timely candidate responses.
• Accurately maintain recruitment administrative systems.
• Ensure recruitment processes and documentation are compliant with the Civil Service Recruitment Principles.
• Proactive and able to work with minimum supervision.
  
  

Key Responsibilities

• Recruitment co-ordination and administration.
• Prepare candidate packs prior to advertisement.
• Upload vacancies and candidate packs to ATS.
• Ensure recruiting managers are sent recruitment packs and applications swiftly after advertisement closing date.
• Consult with managers and ensure proactive planning of diaries to meet sift and interview deadlines.
• Manage candidate contact and correspondence in a timely and accurate manner during all stages of recruitment process.
• Ensure all recruitment files are compliant with the Civil Service Recruitment Code and policy/legal requirements and stored appropriately, maintaining accurate recruitment process documentation.
• Liaise with HR People Centre colleagues to ensure timely on boarding of successful candidates i.e. liaising with transactional colleagues regarding security checks.
• Support continuous improvement in process execution, identifying and implementing changes as required.
• Support the implementation of Talent Acquisition-related projects.
• Support Talent Acquisition team as required.
  
  

Key Outputs and Deliverables

• Support managers who are following recruitment guidelines and procedures and enabling a fair recruitment process within the sift and interview process.
• High quality candidate packs to attract appropriate applicants for vacancies.
• Timely candidate responses.
• Accurately maintain recruitment administrative systems.
• Ensure recruitment processes and documentation are compliant with the Civil Service Recruitment Principles.
• Proactive and able to work with minimum supervision.
  
  

Person specification

Essential Criteria

• Significant recruitment coordination experience of working in a high-volume recruitment environment using an applicant tracking system (ATS) to manage campaigns. (LEAD)
• Highly proficient with the MS Office suite, ideally including SharePoint.
• Proven ability to prioritise conflicting priorities and respond appropriately with a strong attention to detail.
• Good understanding of the importance of legal compliance when managing and storing personal data.
  
  

Desirable Criteria

• Experience of working in the Civil Service or highly regulated environment.
  
  

Behaviours

We'll assess you against these behaviours during the selection process:

• Communicating and Influencing
• Working Together
• Delivering at Pace
  
  

Technical skills

We'll assess you against these technical skills during the selection process:

• Please refer to the Candidate Pack and Role Profile attached for full details.
  
  

Alongside your salary of £25,854, OFGEM contributes £7,489 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Ofgem can offer you a comprehensive and competitive benefits package which includes; 30 days annual leave after 2 years; Excellent training and development opportunities; The opportunity to join the generous Civil Service pension which also includes a valuable range of benefits; hybrid working (currently 1 day a week in the office but this is kept under review), flexible working hours and family friendly policies. Plus lots of other benefits including clean and bright offices based centrally, engaged networks and teams and an opportunity to contribute to our ambitious and important targets of establishing a Net Zero energy system by 2050. This exciting blend of professional challenge and personal reward identifies career opportunities at Ofgem as something to get excited about.

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Experience and Technical skills.

When you press the ‘Apply now’ button, you will be asked to complete personal details (not seen by the sift panel), your career history and qualifications.

You will then be asked to provide a 1250 word ‘personal statement’ evidencing how you meet the essential and desirable skills and capabilities listed in the role profile. Please ensure you demonstrate clearly, within your supporting statement, how you meet each of the essential and desirable skills and capabilities.

The Civil Service values honesty and integrity and expects all candidates to abide by these principles. You must ensure that any evidence submitted as part of your application or used during interview, including your CV and any statements or examples, are truthful and factually accurate. Ofgem takes any incidences of cheating very seriously. Please ensure all examples provided are of your own experience. Any instances of plagiarism or other forms of cheating will be investigated and, if proven, the relevant applications will be withdrawn from the process. Please note that plagiarism can include presenting the ideas and experiences of others, or generated by artificial intelligence, as your own.

The personal information we have collected from you will be shared with Cifas who will use it to prevent fraud, other unlawful or dishonest conduct, malpractice, and other seriously improper conduct. If any of these are detected, you could be refused certain services or employment. Your personal information will also be used to verify your identity. Further details of how your information will be used by us and Cifas, and your data protection rights, can be found by [https://www.cifas.org.uk/fpn].

Feedback will only be provided if you attend an interview or assessment.

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Experience and Technical skills.

Security

Successful candidates must undergo a criminal record check.

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Successful candidates must undergo a criminal record check.

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This Job Is Broadly Open To The Following Groups

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
  
  

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.

The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window).

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job Contact

• Name : Lucy Dowding
• Email : recruitment@ofgem.gov.uk
  
  

Recruitment team

• Email : recruitment@ofgem.gov.uk

Ofgem works on behalf of energy consumers to ensure every household in the UK can rely on a safe and sustainable energy supply. We are playing a vital part in accelerating the transition to Net Zero and a carbon neutral energy system.