FLOAID MEDTECH
Website:
floaid.com
Job details:
Job Title: Office Secretary
Company: Floaid Medtech Pvt. Ltd.
Location: IIT Madras Research Park, Chennai
Reports to: Founder & CEO / Operations
Employment Type: Full-time
Role Summary
We are looking for a proactive and organised Office Secretary to serve as the operational backbone of our office. The role combines vendor coordination, basic accounts and petty-cash management, and executive scheduling support. The ideal candidate is detail-oriented, discreet with confidential information, and comfortable working in a fast-moving medical-device startup environment.
Key Responsibilities
Vendor & Procurement Coordination
- Liaise with local vendors and suppliers for quotations, purchase follow-ups, deliveries, and issue resolution.
- Maintain a vendor contact database and track order status against timelines.
- Coordinate with internal teams to raise and follow up on purchase requisitions.
Accounts & Petty Cash
- Maintain day-to-day petty cash, record expenses, and reconcile the cash book on a regular basis.
- Collect, file, and track invoices, receipts, and reimbursement claims.
- Support the finance function with basic bookkeeping entries, expense tracking, and monthly reconciliation.
- Ensure all vouchers and supporting documents are properly filed for audit purposes.
Calendar & Meeting Management
- Manage the CEO's / management team's calendar, schedule appointments, and resolve scheduling conflicts.
- Organise internal and external meetings, including venue/room booking, agenda circulation, and follow-up notes.
- Coordinate travel arrangements and visitor logistics as required.
General Office Administration
- Handle incoming calls, emails, couriers, and front-desk coordination.
- Maintain office supplies inventory and reorder as needed.
- Maintain organised physical and digital filing systems.
Educational & Professional Qualifications
- Bachelor's degree in Commerce (B.Com), Business Administration (BBA), or a related field. A diploma in Office Administration / Secretarial Practice is an added advantage.
- 2–4 years of experience in an administrative, secretarial, or office-coordination role (startup or SME experience preferred).
- Working knowledge of basic accounting principles; familiarity with Tally or similar accounting software is desirable.
Skills & Competencies
- Proficiency in MS Office (Word, Excel, Outlook) and Google Workspace.
- Strong organisational and multitasking ability with attention to detail.
- Good written and verbal communication in English and Tamil (Hindi is a plus).
- Ability to handle confidential information with discretion.
- Self-driven, dependable, and able to work with minimal supervision.
Compensation: Commensurate with experience.
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