Website:
thehiringcompany.co.in
Job details:
Job Description: Office Manager
Job Summar
yWe are seeking a proactive and detail-oriented Office Manager to oversee day-to-day office operations and serve as a central point of coordination across clients, internal teams, and business processes. The successful candidate will manage client interactions, handle Request for Proposal (RFP) workflows, ensure timely invoicing, track critical deadlines, and contribute to a smooth, professional, and well-organized office environment
.Position Detail
sJob Title: Office Manage
rDepartment: Administration / Operation
sReports To: Director / Senior Managemen
tEmployment Type: Full-Tim
eLocation: Noida Sector 6
2Age: 25 to 3
0Key Responsibilitie
sClient Relationship Managemen
- tServe as the first point of contact for client communications, ensuring prompt, professional, and consistent engagement
- .Maintain accurate records of all client interactions, correspondence, and key contact details
- .Build and nurture long-term client relationships through regular follow-ups and effective communication
.Deadline and Task Trackin
- gTrack all critical project, client, and submission deadlines using trackers, calendars, and reminder systems
- .Proactively flag upcoming deliverables to internal stakeholders to ensure on-time completion
- .Maintain a centralized dashboard of ongoing commitments and recurring obligations
.RFP (Request for Proposal) Managemen
- tReceive, review, and manage RFPs from various clients, ensuring all requirements are clearly understood and captured
- .Coordinate the end-to-end RFP response process, including documentation, formatting, compilation, and timely submission
- .Maintain a repository of past RFP responses, templates, and reusable content for efficient turnaround
- .Ensure compliance with client-specific submission guidelines, deadlines, and formats
.Cross-Functional Coordinatio
- nLiaise with technical, sales, and leadership teams to gather inputs required for RFP responses and client deliverables
- .Consolidate, edit, and format technical and commercial content into polished, client-ready documents
- .Schedule and facilitate internal review meetings to align teams on submissions and project deliverables
.Invoicing and Financial Coordinatio
- nPrepare, maintain, and dispatch client invoices accurately and on schedule as per contractual terms
- .Track payment status, follow up on outstanding receivables, and maintain up-to-date invoicing records
- .Coordinate with the finance/accounts team to reconcile billing matters and resolve client queries
.Office Management and Administratio
- nOversee day-to-day office operations including supplies, vendor management, courier services, and facility upkeep
- .Maintain organized digital and physical filing systems for documents, contracts, and records
- .Support travel bookings, meeting coordination, and visitor management as needed
- .Assist senior management with administrative tasks, scheduling, and ad-hoc operational support
.Required Skills and Qualification
- sBachelor's degree in Business Administration, Commerce, or a related field
- .3+ years of relevant experience in office management, client coordination, or administrative roles (RFP exposure preferred)
- .Strong proficiency in MS Excel (formulas, trackers, pivot tables), MS Word (formatting, templates), and MS PowerPoint (professional presentations)
- .Excellent written and verbal communication skills with a client-facing, professional demeanor
- .Strong organizational and multitasking abilities with keen attention to detail
- .Ability to manage multiple deadlines and prioritize effectively in a fast-paced environment
- .Discretion and integrity when handling confidential client and financial information
.Preferred Attribute
- sPrior experience handling RFPs/tenders in a B2B or consulting environment
- .Familiarity with invoicing or accounting tools such as Tally, Zoho, QuickBooks, or similar platforms
- .Proactive problem-solving mindset and the ability to work independently with minimal supervision
.Good to Have Skill
- sHands-on experience working with CRM tools such as HubSpot, Zoho CRM, Salesforce, or similar platforms
- .Exposure to sales management activities including lead tracking, pipeline management, follow-ups, and reporting through CRM dashboards
- .Experience supporting marketing activities such as email campaigns, client outreach, marketing collateral management, and basic campaign tracking
- .Familiarity with invoice management modules within CRM or accounting platforms (e.g., Zoho Invoice, HubSpot Sales Hub, QuickBooks)
- .Ability to generate and interpret CRM reports for sales, client engagement, and revenue tracking to support business decisions
.Key Performance Indicators (KPIs
- )Timely and accurate submission of all RFP responses
- .100% on-time invoicing and reduction in payment delays
- .Client satisfaction and quality of communication
- .Efficient management of internal coordination and deadline adherence
- .Smooth and well-organized office operations
.
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