Searce
Website:
searce.com
Job details:
Job Description: Admin Associate (Office Operations)
We are looking for a versatile, proactive Admin Associate to serve as the backbone of our office operations. This is an "end-to-end" role—meaning you’ll be the go-to person for everything from ensuring the coffee machine is humming to streamlining the onboarding process for new hires.
If you are a master of multitasking who enjoys building organized systems out of chaos, we want to hear from you.
Core Responsibilities
1. Office Facilities & Maintenance
- The Daily Check: Oversee daily cleaning schedules and janitorial staff to ensure a pristine, professional work environment.
- Vendor Management: Act as the primary point of contact for office vendors (AMC providers, repairs, electricity, water, and internet).
- Inventory Control: Maintain stock levels for office supplies, pantry essentials, and stationery.
2. HR Operations & Onboarding
- The First Impression: Coordinate the end-to-end onboarding experience for new joiners.
- Access Control: Handle ID card curation, including data collection, printing coordination, and access level programming.
- Documentation: Assist the HR team with physical and digital filing, background check coordination, and attendance tracking.
3. IT Asset & Resource Management
- Asset Lifecycle: Manage the procurement, tagging, and tracking of IT assets (Laptops, monitors, peripherals).
- Allocation: Responsible for the hand-over and take-over of assets during employee movements (joining/exit) using an asset register.
- Basic Troubleshooting: Act as the first line of defense for minor office tech issues before escalating to remote IT support.
4. Staff & Front Desk Coordination
- Support Staff Management: Supervise security personnel and housekeeping staff to ensure adherence to office protocols.
- Visitor Management: Greet guests and manage incoming/outgoing couriers and mail.
Requirements & Qualifications
- Experience: 2–4 years in Office Administration, Facilities Management, or a dual Admin/HR role.
- Tech Savvy: Proficient in Microsoft Office (specifically Excel for asset tracking) and comfortable learning HRIS or Inventory software.
- The "Fixer" Mentality: High level of ownership; you see a problem and solve it before being asked.
- Communication: Clear, professional verbal and written communication skills.
- Education: Bachelor’s degree in Business Administration, HR, or a related field.
Click on Apply to know more.