Senior Event Executive, Production

EXPERIENCES / Responsible for planning and executing event and experiential marketing programs.

Our headquarters is in Stamford, CT, but the location of this position can be flexible with a priority given to candidates open to hybrid work (3 days week in office) in one of these office locations - - Stamford, CT, New York, NY, Charlotte, NC, Chicago, IL, or Atlanta, GA. The Charlotte location is highly preferred.

The Senior Event Executive will support a team in developing innovative hospitality and event activations across our client’s sports and lifestyle programming. You’ll work closely with both the agency and client team to support the program development, planning documents, and execution of various events and hospitality experiences across a spectrum of sports, entertainment, and cultural platforms!

With the team located across a few Octagon offices, there will be broad exposure to the events and hospitality industry, with tremendous potential to learn and gain hands-on experience. This position will be exposed to high-profile partners and expected to collaborate with internal teammates, agency colleagues, preferred vendors, and VIP customers.

The ideal candidate is one who thrives in a team environment, has a passion for learning and getting better every day, creating cool experiences, flourishes in a dynamic pace, loves details, and takes pride in doing what it takes to get the job done.

THE WORK YOU’LL DO

• Support the Production Team in managing and executing branded events and consumer activations
• Communicate clearly and effectively with clients, vendors, venues, and partners
• Project manage multiple programs simultaneously, using superior attention to detail and client management skills
• Co-lead all weekly status calls and other key meetings with both internal and external constituents
• General account management and assistance with client requests
• Prepare and distribute event status meeting notes, execution guides, staff implementation guides, itineraries, meeting notes and post-event recaps
• Produce written communications for clients and the internal team, including presentations, event reports, case studies, competitive reports, etc.
• Assist in research, booking, and organizing logistics for events, including but not limited to, decor, lodging, transportation, production services, and talent appearances. Become a trusted resource for clients
• Coordinate with vendors and supplies to ensure timely delivery and setup
• Lead on-site temporary staff at event activations
• Exemplary service onsite for clients and guests at all program events
• Support the event planning team in managing schedules and timelines
• Support the Account Manager in the management of documents such as budgets, status reports, inventory tracking, and meeting agenda and notes
• Manage vendor payments and track program budgets
• Additional projects as assigned, which may include assistance on other events/programs, competitive research, property research, etc.
• Contribute day-to-day functions to help the team succeed
  
  
  

THE BIGGER TEAM YOU’LL JOIN

Recognized as one of the “Best Places to Work in Sports”, Octagon is the global sports, entertainment, and experiential marketing arm of the Interpublic Group.

We take pride in being Playmakers – finding insightful, bold ways to create play in our work, our lives, and in the world. We believe in the power of play to create big ideas and unlock potential for our clients and talent.

We can put ourselves in the shoes of fans because we ARE fans – of sports, entertainment, and culture at large. This expertise allows us to continually evolve the fan experience across sports and entertainment alongside some of the biggest brands and talent in the world.

The world needs play more than ever. Are you a Playmaker?

Who We’re Looking For

• 2-3 years of relevant experience; sports, event, or hospitality experience preferred
• Have a passion for and expertise in sports, entertainment, gaming, music and/or celebrity & lifestyle culture!
• A "no job is too small or too big" mindset, with a can-do attitude and desire to succeed and learn in a fast-paced work environment
• Quick learner with confidence in managing multiple programs at once
• Strong interpersonal and communication skills (both written and verbal)
• A standout colleague who wants to know what others are working on and wants to help
• Ability to form effective links with clients; flexible and adaptable in working with various personalities
• Enjoys coming up with fun ideas and bringing them to life
• A go-getter, who demonstrates initiative and embraces new challenges
• Ability to thrive despite any pressure and is outstanding at problem solving; offering creative solutions (though there will always be help, your mantra is: I will figure it out!)
• Excellent organizational skills, attention to detail, and the ability to multitask
• Proficiency with Microsoft Office Suite (Outlook, PowerPoint, Word, Excel)
• Ability to lift up to 50 lbs. and stand for up to or more than eight hours at a time
• Flexibility and willingness to travel domestically and internationally, and work weekends or holidays as needed. Anticipated travel level: Moderate (40%-50%)
  
  
  

This position pays $50,000, is overtime-eligible, and comes with a comprehensive benefits package.

Octagon’s Comprehensive Benefit Package Includes

• Unlimited PTO policy – we understand you need time for play!
• Competitive medical/dental/vision insurance plans with FSA/HSA and Dependent Care FSA options. Pet Insurance for those who need it too!
• Generous Family and Parental Leave Policy (12 weeks) with eligibility extended to all parents regardless of gender or primary/secondary caregiver status 
• Access to our parent company (IPG) Savings plan (401K program) with company match as well as an Employee Stock Purchase Plan (ESPP)
• Pretax Transportation/Commuter Benefits and Parent Travel Program
• Dedicated Mental Health resources including Headspace membership, Employee Assistance Program (CCA) and more
• Discount portal for everyday goods and services
• Employee Resource Groups and inclusive diversity programming and initiatives
• Personal Development programs 
  
  
  

Octagon is proud to be an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability, protected veteran status, or any other basis prohibited by law.

We make our careers website accessible to any and all users. If you need an accommodation to participate in the application process, please contact us at JobAppAccommodation@ipgdxtra.com. This email address is not for general employment inquiries or vendors; rather it is strictly for applicants who require special assistance accessing our employment website. Due to volume, messages sent to this email address that are not related to an accommodation cannot be answered.

Octagon is the global sports, entertainment, and experiential marketing arm of the Interpublic Group. We take pride in being Playmakers - finding insightful, bold ways to create play in our work, our lives, and in the world. We believe in the power of play to create big ideas and unlock potential for our clients and talent.