DHSES Program Manager

Description

Duties Description

The incumbent will support the Public Assistance Field section within the Office for Disaster Recovery Programs (DRP). Duties include but are not limited to:

• Understand and be conversant in federal regulations, policy, and guidelines related to the various disaster assistance programs to include the Robert G. Stafford Act, 44 Code of Federal Regulations (CFR), Federal Emergency Management Agency (FEMA) policy and guidance, U.S. Small Business Administration Disaster Assistance Program, Office of General Services procurement policies, Office of the State Comptroller policies, Division of the Budget policies and related information as appropriate.
• Provide management level oversight for federal disaster assistance grants to repair and replace infrastructure and implement 406 mitigation measures in future disasters.
• Develop and understand program policy and priorities in support of Division of Homeland Security and Emergency Services (DHSES) Disaster Recovery Program goals.
• Provide direct guidance to DRP Leadership, DHSES Executives, the Governor’s Office, state agencies, local governments, and not-for-profit organizations on Disaster Recovery program objectives, strategies, rules and regulations.
• Develop new statewide objectives and priorities as needed.
• Function as primary subject matter expert, consultant and interpreter on all applicable State and federal laws, rules, regulations, policies and protocols. Analyze legislation and act as a resource for internal staff, program associates and other stakeholders.
• Initiate, participate in discussions, and monitor trends on policy and program changes and implications for states and subgrantees with administrators and program leads in FEMA Headquarters, FEMA regions, and other states.
• Establish and monitor FEMA program deadlines and reporting requirements, and communicate regularly with FEMA, state, local, voluntary and not for profit organizations and staff.
• Interface on a regular basis with FEMA and regional staff to facilitate rapid resolutions to emerging issues and ensure that program objectives are met.
• Support and staff active Disaster Assistance Centers and Federal/State Joint Field Offices and serve as a lead State Recovery program representative or in other leadership roles during active disasters.
• Develop and provide comprehensive written and verbal special reports and analyses for DHSES and State leadership.
• Direct and coordinate assessments of damaged areas following emergencies and disasters. Direct the preparation of applications for assistance, correspondence and supplemental information in support of a Governor’s request for FEMA federal assistance.
• Develop and deliver training and presentations on Disaster Recovery Programs in a wide variety of national or regional professional forums to peers, elected officials, local, and non-profit organizations.
• Manage permanent, temporary, and contractor staff to ensure consistency and quality of program administration and support.
• Perform other duties and special projects as required.
• Travel may be required, including during evening and weekends, approximately 20% depending on mission and assignment. Possession and maintenance of a valid Driver’s License issued by the NYS Department of Motor Vehicle is required, or otherwise demonstrate the capacity to meet the transportation needs of the job.
• Work schedule may vary based on operational need.
  
  

Qualifications

Minimum Qualifications

Non-Competitive: Ten (10) years of professional level experience* in the administration of complex federally funded emergency management, disaster assistance and disaster recovery programs in one or more of the following areas, including two years of management experience, ** and three years of supervision of subordinate professional staff:

• Financial Administration including the implementation of policies and procedures for financial management, application review and processing, regulatory compliance and accountability monitoring, oversight of grant application processes, appropriation and disbursement activity.
• Planning, implementation and coordination of public assistance grant programs involving supplemental reimbursement for the repair and/or restoration of infrastructure and facilities to pre-disaster condition and assistance with mitigation measures during the recovery process.
• Planning, implementation and coordination of hazard mitigation assistance programs enabling communities to implement long-term hazard mitigation measures resulting from natural or manmade disasters.
• Planning and implementation of technical assistance programs targeted to agencies and individuals working collaboratively to assist disaster victims.
• Substitution: Bachelor’s degree may substitute for four years of professional experience; master’s degree or juris doctorate may substitute for an additional year of general experience.
• Management experience is defined as direct leadership, management, and strategy execution for an identifiable organizational unit or program which includes direct management of program planning, development, resource allocation, monitoring, evaluation, research and analysis, and policy formation. This experience should also include administrative supervision of professional staff.
  
  

Additional Comments

NOTE: Support of operations during times of emergency and disaster from State Emergency Operations Center (EOC), state field offices and/or local deployments may be required, which would result in a change and/or increase in working hours, locations and/or duties.

NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines.