Operations Administrator / Executive Assistant

Nova Group Inc., a Quanta Services company, is an industry leading general engineering construction company with 50 years of experience worldwide. Nova specializes in hydrant fueling, waterfront, electrical and utility military construction projects for the Department of Defense (NAVFAC, USACE) and Department of Energy at various National Laboratories. Nova exceeds customer expectations through innovative construction, safety, quality and outstanding customer service.

Headquartered in Napa, CA, with regional offices in Rancho Bernardo, CA, Port Orchard, WA, Japan and project locations stretching across the US, as well as internationally, the opportunities are endless with Nova! Nova offers employees competitive health benefits, matching 401K contributions, career advancement opportunities, and endless training opportunities.

Primary Function: We are seeking a highly organized and proactive Operations Administrator and Executive Assistant to join our dynamic construction company. This dual role position will provide comprehensive administrative support to our operations and executive team. The ideal candidate will possess exceptional multitasking abilities, excellent communication skills, and a keen attention to detail. This is an in-office position with no remote or hybrid schedule possible.

Typical Duties:
• Track, maintain and assist with applications for contractor licenses. 
• Track, maintain and assist with applications for business licenses. 
• Maintain existing and create new entity registrations within SAM.gov.
• Create and distribute the monthly operations project management reports.
• Run project production reports and distribute.
• Assist Human Resources with recruiting and internship program.
• Assist executive team with email/calendars, expense reports and meetings.
• Social event planning, coordination, preparation and facilitation.
• Make travel arrangements for operations team members.
• Rental house management.
• Swag/project goodies ordering and management.
• Quarterly and annual managers update meeting planning, coordination, preparation and facilitation. 
• Development and integration of AI use in operations.
• Support marketing and social media presence.

Skills, Knowledge, Qualifications & Experience:
• Bachelor’s degree in business administration preferred, or four (4) years minimum of proven experience. 
• Exceptional organizational skills.
• High level of integrity and professionalism.
• Proactive critical thinking and communication.
• Flexible and highly adaptable.
• Motivated to self-learn.
• Positive attitude and a team player.
• Strong interpersonal skills.
• Ability to travel as needed. Potentially up to 1-2 times a month.
• Great at problem solving.
• Outstanding time management.

Pay rate: $70,500 to $80,000 per year under exempt status.