Personal Assistant

  Job Summary

We are seeking a highly organized, discreet, and adaptable Nashville-based Personal Assistant to support a high-profile individual in their personal and professional endeavors. This role requires a calm, solutions-oriented individual who thrives in fast-paced, high-pressure environments and is comfortable working behind the scenes to ensure every aspect of the principal’s life runs smoothly.

Key Responsibilities

• Schedule Management: Maintain and manage a dynamic, ever-changing calendar across personal, professional, and travel commitments.
• Travel Coordination: Arrange private and commercial travel, accommodations, and detailed itineraries for both domestic and international trips.
• Day-to-Day Personal Support: Run errands, organize appointments, light cooking, attend meetings, house tidying, and clothes washing as needed.
• Communication: Act as a gatekeeper by managing calls, emails, texts, and in-person requests; liaise with agents, publicists, managers, family members, and vendors.
• Event Planning: Assist with planning personal events, dinners, and appearances, ensuring discretion and excellence at every touchpoint.
• Confidentiality & Discretion: Uphold a high level of privacy and professionalism at all times; handle sensitive information with absolute confidentiality.
• Personal Tasks: Coordinate personal shopping, wardrobe needs, gifting, home organization, and general lifestyle management.
• On-Set/On-Tour Support: Travel with the principal as needed for work engagements, set days, or extended tours.
  
  

Qualifications:

• Minimum 2 years of experience supporting high-profile individuals, celebrities, or C-suite executives.
• Outstanding organizational and multitasking skills; able to manage multiple priorities in real time.
• Excellent written and verbal communication.
• Proficient with calendar management tools (Google Calendar, iCal), travel platforms, and mobile organization apps.
• Strong sense of judgment, integrity, and discretion.
• Flexible schedule and 24/7 availability when needed.
• Must be able to travel on occasion.
• Valid driver’s license and passport required.
  
  

Preferred Attributes:

• Calm under pressure; thrives in high-stress or unpredictable environments.
• Intuitive and proactive — anticipates needs before they arise.
• Impeccable attention to detail.
• Personable and professional demeanor; able to work well with various personalities.
• Problem-solver with a “no task too big or small” attitude.