About the Role:
The Accounts Receivable Clerk plays a critical role in maintaining the financial health of NewBasis at our Riverside, CA facility. By ensuring timely and accurate processing of incoming payments and managing customer accounts, this position directly supports our high-volume manufacturing operations. This role is responsible for posting payments, processing invoices, and performing bank reconciliations to maintain precise financial records. You will work in close collaboration with the finance team to manage receivables, resolve discrepancies, and support month-end and year-end closing activities. Additionally, you will handle wire transfers, accruals, and journal entries, ensuring all tasks comply with NewBasis corporate policies and established accounting standards.
Responsibilities
Payment Processing: Post and reconcile incoming payments accurately and timely within the ERP system.
Billing & Invoicing: Process customer invoices and ensure all manufacturing billing information is correct and up to date.
Reconciliations: Perform regular bank reconciliations related to AR transactions to ensure data integrity.
Aging Management: Monitor accounts receivable aging reports and proactively follow up on overdue payments to support collections efforts.
Financial Documentation: Prepare and record journal entries for receivables, accruals, and adjustments as needed.
Wire Transfers: Coordinate wire transfers while ensuring proper documentation and internal authorizations are maintained.
Cross-Functional Collaboration: Partner with internal departments (Sales, Shipping, and Production) to resolve billing discrepancies and respond to customer inquiries.
Closing Support: Provide accurate data and reports to support month-end and year-end closing processes.
Minimum Qualifications
Education: High school diploma or equivalent; Associate’s degree in Accounting or Finance preferred.
Experience: Proven experience in accounts receivable or general accounting, preferably within a manufacturing environment.
Technical Skills: Proficiency in accounting software and Microsoft Excel (ability to manage data and basic formulas).
Attention to Detail: High level of accuracy in financial data entry and reconciliation.
Knowledge: Basic understanding of Generally Accepted Accounting Principles (GAAP) and financial processes.
Preferred Qualifications
Education: Bachelor’s degree in Accounting, Finance, or a related field.
Systems: Experience with ERP systems (e.g., SAP, Oracle, or Microsoft Dynamics) commonly used in manufacturing.
Banking: Advanced knowledge of wire transfer processes and bank reconciliation best practices.
Accounting: Familiarity with accrual accounting and manual journal entry preparation.
Communication: Strong verbal and written communication skills to effectively interact with both customers and internal leadership.
Essential Skills
AR Management: Expertly handling the lifecycle of a receivable from invoicing to payment posting.
Financial Integrity: Using bank reconciliation and journal entry skills to ensure compliance and audit readiness.
Efficiency: Proficiency in handling wire transfers and accruals to manage complex payment cycles and month-end adjustments.
Collaboration: Using strong communication and ERP experience to streamline operations across our Riverside plant.