Administrative Specialist 2 Confidential

About the Department

When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public's trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work. 

SALARY: The salary range for this position is $52,593.71 to $88,353.41 for Schedule A, and $52,593.71to $83,935.75 for Schedule B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater. Judiciary employees hired prior to June 3, 2014, are considered Schedule A. Newly hired individuals, and Judiciary employees hired on or after June 3, 2014, are considered Schedule B.

The Union Vicinage is seeking a highly motivated, goal-oriented individual with excellent written and oral communication skills who is organized, detail-oriented, and committed to providing exceptional customer service. The successful candidate must possess strong problem solving, communication, organizational, and administrative skills. The candidate must also have the ability to adapt to change and adjust multiple priorities in a fast-paced work environment producing optimal outcomes. Under the direction of the Human Resources Division Manager and the Assistant Human Resources Division Manager, this individual will provide Human Resources advice and assistance to managers, supervisors, and employees in the areas of leave administration, benefits administration, worker's compensation, and database integrity & auditing. The selected individual must have knowledge of HR practices, federal, state, and local government regulations and the ability to interpret Judiciary policies, procedures, regulations, laws, and bargaining unit agreements and communicate this information to management and staff.

REMOTE WORK: The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, you will be required to have high speed home internet access.

Position Duties

• Provide human resources support for unit
• Draft correspondence, reports or proposals
• Review employee records
• Verify entered data against source documents
• Manage and ensure integrity of the organization's employee database
• Process transactions in HR information systems
• Provide technical human resource assistance to managers, supervisors, and employees in the area of recruitment and selection
• Establish working relationships with state agencies and other outside organizations
• Facilitate information sessions on human resources-related topics
• Serve on committees or working groups and participate in team meetings
• Perform other related duties as required
• Regular and predictable physical presence at the worksite is an essential function of the position

Prior experience in payroll processing, benefits administration, salary administration, classification, labor/employee relations, training, selection/recruitment and/or Equal Employment Opportunity/Affirmative Action is preferred.

Minimum Qualifications

Graduation from an accredited college or university with a bachelor's degree. 

Substitution: Applicants who do not possess the required education may substitute additional paraprofessional and/or professional experience on a year-for-year basis with one year of such experience being equal to 30 semester hour credits. An associate's degree and two years of additional paraprofessional and/or professional experience may be substituted for a bachelor's degree. 

Applicants who are approaching their anticipated graduation date may apply. If selected, the applicant must complete their degree no later than their start date. 
Supplemental Information 

Driver's License: Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position. 

Authorization to Work: US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations. 

Special Note: Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information. 

Residency Law: Pursuant to N.J.S.A. 52:14-7 (L. 2011, Chapter 70), also known as the "New Jersey First Act," all persons newly hired by the Judiciary must establish, and then maintain, principal residence in the State of New Jersey. 

Provides judicial services and operates New Jersey's court system.