Administrative Specialist 1 Confidential

About the Department

When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve.  We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court.   Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.

SALARY:  The salary range for this position is $49,059.79 to $77,331.24 for Schedule A, and $49,059.79 to $73,464.67 for Schedule B.  For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater. Judiciary employees hired prior to June 3, 2014, are considered Schedule A. Newly hired individuals, and Judiciary employees hired on or after June 3, 2014, are considered Schedule B.

The Judiciary offers a strong opportunity for growth.

REMOTE WORK: The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.

Position Duties

The Ocean Vicinage Information Technology Division is seeking a highly motivated, self-directed Administrative Specialist 1 to support the operational and administrative functions of the IT Division. Under the general direction of the IT Division Manager and Assistant IT Division Manager, this individual will perform a variety of paraprofessional administrative duties and serve as a key support resource to IT staff and Vicinage users. Responsibilities include providing administrative support to division leadership and staff; coordinating and scheduling meetings, training, and events; preparing and maintaining correspondence, reports, and documentation; and assisting with calendar management and tracking divisional activities. The selected candidate will maintain IT equipment inventory, assist with audits and data validation, coordinate equipment surplus and secure hard drive disposal, and ensure compliance with Judiciary policies and procedures. This role will also support data management efforts by creating and maintaining spreadsheets and tracking systems, compiling information for reports, and identifying discrepancies. In addition, the individual will provide basic technology guidance to users, develop and update instructional documentation, and assess existing materials for accuracy and effectiveness. Responsibilities further include updating Vicinage digital signage, assisting with internal communications, evaluating administrative workflows for process improvement, and serving as a liaison between IT and other divisions. The ideal candidate will demonstrate strong organizational skills, the ability to work independently, and a commitment to providing excellent customer service while performing other duties as required to support the mission of the IT Division.
Regular and predictable physical presence at the worksite is an essential function of this position.

Preferred Skills

• Strong organizational, analytical, and problem-solving skills.
• Demonstrated ability to work independently and manage multiple priorities with minimal supervision.
• Excellent interpersonal and customer service skills.
• Proficiency in Microsoft Office Suite, particularly Microsoft Excel.
• Experience with Microsoft SharePoint and/or Microsoft Access is preferred.
• Ability to learn and apply new technologies to support administrative and operational tasks.
• Strong written and verbal communication skills, including the ability to create clear documentation and training materials.
• Ability to teach and guide users on basic technology functions in a professional and effective manner.

Minimum Qualifications

Ability to use a keyboard, no minimum speed.

Other Qualifications

Physical Ability: For some positions, applicants must have the ability to perform work which requires climbing and prolonged standing, stretching, bending and reaching to perform the essential duties of the position.  For some positions, the selected candidate must be able to frequently lift and carry supplies weighing from 30 to 50 pounds and, occasionally, materials weighing up to 75 pounds, in order to perform essential duties of the position.

Driver's License: Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position.