Administrative Assistant

Job Title: Admin & HR Assistant Department: Finance & Administration Location: Sharjah Reporting To: Head of Finance Purpose of the Role: We are seeking a highly organized and proactive Admin & HR Assistant to provide comprehensive administrative and HR support. This role plays a key part in ensuring smooth coordination across departments, effective communication with internal and external stakeholders, and maintaining high standards of office operations, hospitality, and HR practices. Key Responsibilities: Administrative Duties: Draft and type correspondence, reports, and documents as needed. Manage and maintain incoming/outgoing correspondence registers. Organize and maintain physical and digital filing systems. Coordinate travel bookings and calendar management for the Chairman and executive team. Draft minutes of meetings and follow up on assigned tasks. Act as liaison for internal departments, group companies, and external service providers. Maintain office equipment, inventory, and ensure smooth daily operations. Welcome visitors, manage calls, and provide front-office support. Support the upkeep and coordination of the Sharjah office and assist in private office tasks. HR Duties: Assist in developing and implementing HR policies and templates. Maintain employee records and manage staff leave schedules. Coordinate new employee onboarding and conduct initial orientation. Manage staff passport movement and HR document distribution. Recruitment Support: Coordinate recruitment activities for office vacancies. Conduct reference checks and schedule interviews. Prepare offer letters and organize onboarding processes. Draft task lists and job descriptions for new hires.

Nathan & Nathan is a specialised HR Services provider serving businesses in the UAE. We are specialised in the field of Human Resources and work constantly towards innovating, nurturing and implementing new ideas of HR management to provide clients a shared service platform that can add significant value to their business at a cost that is lower than maintaining it in-house.