CONSTRUCTION BID COORDINATOR (Administrative Coordinator) - Range 13 / AMEA

About the Department

Employees who are hired or rehired to any position shall be placed at the entrance pay step, and advancement from the entrance step to the maximum step within a pay grade shall be by successive steps.

Remote work schedule opportunities (telecommuting) may be considered after successful completion of probation, at the discretion of management and with the approval of the department head. Not all positions are eligible for remote work (telecommuting) per P&P 40-40.

To be considered for employment, applicants must be legally authorized to work and accept employment in the United States. The Municipality of Anchorage is not able to provide any type of sponsorship, including Student Visas and Employment Visas, under any circumstances.

Position Duties

Under general supervision of the Deputy Purchasing Director, the Construction Bid Coordinator provides specialized and skilled support in the solicitation and awarding of all construction and professional services contracts. Coordinates with the Construction and RFP Buyers in the preparation and quality control of Construction Invitation to Bid (ITB) and Request for Proposal (RFP) documents, contracts, and associated files. Schedules site visits, pre-bid and pre-proposal meetings, bid openings, and other events. Ensures that the appropriate Davis Bacon Wage rates and other critical documents are included in the construction bid package. Organizes and facilitates the Bid Opening meeting. Provides oversight of the bid documentation, bid verification, and bid bond processes. Manages communication with the bidders, routes documents for approval. Acts as liaison with the Alaska Department of Labor. Collaborates with the Constructions and RFP Buyers to develop and maintain standard templates. Performs other related administrative duties in support of the department's needs and is expected to be knowledgeable in the essential functions of the Executive Assistant and Bid Clerk, so that these functions can continue without interruption during absences. Provides training/mentoring for new personnel. Reviews and enters Assembly Memorandum into OnBase, responds to Public Records Requests, resets Vendor passwords in SAP, and researches SAP to assist with contracts and reports. Perform other duties as assigned. 

Minimum Qualifications

High school diploma, GED, or equivalent and five (5) years of experience in procurement, finance, administration support or similar administrative responsibilities

OR

Associate’s degree in Accounting, Business Administration, Logistics, Finance or similar discipline and three (3) years of experience in procurement, finance, administration support or similar administrative responsibilities.

OR

Bachelor’s degree in Accounting, Business Administration, Logistics, Finance or similar discipline and one (1) year of experience in procurement, finance, administration support or similar administrative responsibilities.

Preference:
State of Alaska Notary Public 

Other Qualifications

Preference will be given to Anchorage Municipal Employees Association (AMEA) employees. AMEA employees who are successful in the screening process will be forwarded to the department for consideration prior to any non-AMEA applicants.

The Municipality of Anchorage participates in the U.S. Department of Homeland Security E-Verify Program. For more information, please go to http://www.uscis.gov/E-verify. E-Verify® is a registered trademark of the U.S. Department of Homeland Security. 

If selected for hire, the appointment in this position will be conditional based upon a satisfactory background check. A background check encompasses criminal history, verifying education, and verifying dates of employment.

Military Service Interview Preference:
Veterans or who wish to be considered for interview preference as permitted in Municipal Personnel Rules 3.30.031 D must attach to the application a copy of their DD Form 214, DD Form 256, NGB Form 22, or a letter from the US Department of Veterans Affairs recognizing the person as a veteran. The attached documentation must show an honorable discharge or general (under honorable conditions) discharge. The minimum qualifications of the position must be met for preference consideration.
  
Individuals currently serving as a member in good standing in the National Guard or the organized military reserves who wish to be considered for interview preference as permitted in Municipal Personnel Rules 3.30.031 D must attach proof of current service to the application.  Proof of current service can be shown by submission of a statement of service which, at a minimum, shows full name, date of birth, Social Security Number, date service began, branch of service, rank, name of command providing the information, and unit of assignment.  The statement of service must be on a form or letterhead of the individual’s command organization and show the name, signature, title and contact information for the signer providing the statement of service. The minimum qualifications of the position must be met for preference consideration.

The Municipality of Anchorage is an employer of National Service. Please be sure to include any volunteer work with AmeriCorps, Peace Corps, or other national service programs on your application in the work history portion.
 
Application Process:Once an applicant clicks on the "Apply" link underneath the header section of a vacancy announcement, they will be directed to thewww.GovernmentJobs.comwebsite to log into their existing account (or to create an account) of their application profile.  Applicants will create or review their profile, make any updates necessary, and submit their application from their personal account.  

NOTE: The GovernmentJobs website and applicant's profile accounts are not administered by the Municipality of Anchorage.  For technical assistance or customer service regarding an account profile, applicants may contact the GovernmentJobs customer support line at 1-855-524-5627.
  
 For general questions regarding Municipal vacancy announcements or the employment process with the Municipality of Anchorage, applicants may contact the Human Resources Department at (907) 343-4442 during regular business hours of Monday through Friday 8:00 a. m. to 5:00 p. m. Alaska Time.

The MOA is an EO and AA Employer and complies with Title I of the ADA

For information regarding requests for reasonable accommodations related to employment under the Americans with Disabilities Act, please contact the Municipality of Anchorage ADA Coordinator at (907) 343-4571.