Principal Analyst, Space and Occupancy Planner

The Role

Joining Moderna offers the unique opportunity to be part of a pioneering team that's revolutionizing medicine through mRNA technology with a diverse pipeline of development programs across various diseases.

As an employee, you'll be part of a continually growing organization working alongside exceptional colleagues and strategic partners worldwide, contributing to global health initiatives.

Moderna's commitment to advancing the technological frontier of mRNA medicines ensures a challenging and rewarding career experience with the potential to make a significant impact on patients' lives worldwide.

Moderna is solidifying its presence within our international business services hub in Warsaw, Poland, a city renowned for its rich scientific and technological heritage. This hub provides critical functions, meeting the growing demand of Moderna’s global business operations. We're inviting professionals from around the world to join our mission and contribute to the future of mRNA medicines.

Moderna is seeking a Space and Occupancy Planner to join our Warsaw, Poland site. In this key role, you will be responsible for managing workplace space utilization and planning, ensuring optimal allocation of physical space based on occupancy trends, organizational growth, and future needs.

Reporting to the Director of Space Planning within our Global Finance team, you will collaborate cross-functionally with stakeholders across Real Estate, Workplace, and Facilities—including teams at our headquarters in Cambridge, Massachusetts—to provide guidance on effective space planning and alignment with Moderna’s strategic objectives.

This is an individual contributor position, and an exciting opportunity to play a strategic role in optimizing Moderna’s global real estate portfolio, ensuring industry-leading accuracy and efficiency in space planning and workplace design.

Here's What You’ll Do

Your key responsibilities will be:

• Collect, compile, and evaluate space requests and utilization data, including employee headcounts, to provide insights into space efficiency and optimization opportunities.
• Assist in the preparation and distribution of reports and visualizations on space usage and occupancy trends, using CAFM/IWMS systems, dashboards, and visualization tools.
• Develop forecasts for space needs, based on organizational growth, departmental requirements, and anticipated headcount changes, evaluating different space planning scenarios to support business decisions.
• Collaborate with the global Space Planning team to develop space allocation plans, layout options, and occupancy strategies to meet evolving business needs.
• Research industry benchmarks and best practices in space utilization and workplace trends to inform space planning initiatives and provide data-driven recommendations.
  
  

Your Responsibilities Will Also Include

• Ensure accuracy and integrity of data in space planning systems (e.g., CAFM, IWMS) through regular audits and updates in collaboration with the CAD/IWMS Administrator.
• Partner with business unit leaders to understand unique space needs, stay informed on industry trends, and deliver innovative, customized workspace solutions.
• Build presentation tools and frameworks to support decision-making for leadership committees.
• Provide detailed and accurate space data, reports, and visualizations to assist space planning and workplace strategy teams.
• Support space audits, utilization tracking, and layout development as needed.
• Act as a key resource for internal stakeholders, collaborating with Workplace Services, Facilities, and IT to gather feedback and translate business needs into space planning solutions.
• Support space requests and projects, including moves, adds, and changes (MAC), test fits, and new space development.
  
  

The key Moderna Mindsets you’ll need to succeed in the role:

• We obsess over learning – You continuously research industry best practices, benchmarks, and workplace trends to drive data-backed, innovative space solutions for Moderna.
• We digitize everywhere possible – You will leverage CAFM/IWMS systems, dashboards, and visualization tools to ensure data accuracy, efficiency, and strategic decision-making in space planning.
  
  

Here’s What You’ll Need (Basic Qualifications)

• Bachelor’s degree in Facilities Management, Architecture, Interior Design, or a related field; or equivalent experience.
• 3+ years of experience in space or occupancy planning, MAC Coordinator or a similar role within facilities management or corporate real estate.
• Proficiency in CAFM and IWMS platforms (e.g., Archibus, OfficeSpace, or similar)
• Strong knowledge of CAD standards, BOMA standards, and best practices for space and drawing management
  
  

Here’s What You’ll Bring to the Table (Preferred Qualifications)

• Strong analytical skills with the ability to interpret data, identify trends, and provide actionable insights
• Attention to detail and commitment to data accuracy and integrity
• Experience in integrating data from HR, Finance, and other systems to inform real estate decisions
• Excellent communication skills, with the ability to present data clearly to non-technical stakeholders
• Ability to work collaboratively with cross-functional teams and manage multiple priorities in a fast-paced environment
• Experience with CAD and drawing software (e.g., AutoCAD)
• Familiarity with industry standards for space utilization and workplace strategy
• Knowledge of workplace trends and best practices in space optimization
  
  

At Moderna, we believe that when you feel your best, you can do your best work. That’s why our global benefits and well-being resources are designed to support you—at work, at home, and everywhere in between.

• Quality healthcare and insurance benefits
• Lifestyle Spending Accounts to create your own pathway to well-being
• Free premium access to fitness, nutrition, and mindfulness classes
• Family planning and adoption benefits
• Generous paid time off, including vacation, bank holidays, volunteer days, sabbatical, global recharge days, and a discretionary year-end shutdown
• Savings and investments
• Location-specific perks and extras!
  
  

The benefits offered may vary depending on the nature of your employment with Moderna and the country where you work.

About Moderna

Since our founding in 2010, we have aspired to build the leading mRNA technology platform, the infrastructure to reimagine how medicines are created and delivered, and a world-class team. We believe in giving our people a platform to change medicine and an opportunity to change the world. 

By living our mission, values, and mindsets every day, our people are the driving force behind our scientific progress and our culture. Together, we are creating a culture of belonging and building an organization that cares deeply for our patients, our employees, the environment, and our communities.

We are proud to have been recognized as a Science Magazine Top Biopharma Employer, a Fast Company Best Workplace for Innovators, and a Great Place to Work in the U.S.

As we build our company, we have always believed an in-person culture is critical to our success. Moderna champions the significant benefits of in-office collaboration by embracing a 70/30 work model. This 70% in-office structure helps to foster a culture rich in innovation, teamwork, and direct mentorship. Join us in shaping a world where every interaction is an opportunity to learn, contribute, and make a meaningful impact.

If you want to make a difference and join a team that is changing the future of medicine, we invite you to visit modernatx.com/careers to learn more about our current opportunities.

Moderna is a smoke-free, alcohol-free, and drug-free work environment.

Moderna is a place where everyone can grow. If you meet the Basic Qualifications for the role and you would be excited to contribute to our mission every day, please apply!

Moderna is committed to equal opportunity in employment and non-discrimination for all employees and qualified applicants without regard to a person's race, color, sex, gender identity or expression, age, religion, national origin, ancestry or citizenship, ethnicity, disability, military or protected veteran status, genetic information, sexual orientation, marital or familial status, or any other personal characteristic protected under applicable law. We consider qualified applicants regardless of criminal histories, consistent with legal requirements.

We’re focused on attracting, retaining, developing, and advancing our employees. By cultivating a workplace that values diverse experiences, backgrounds, and ideas, we create an environment where every employee can contribute their best.

Moderna is committed to offering reasonable accommodation or adjustments to qualified job applicants with disabilities. Any applicant requiring an accommodation or adjustment in connection with the hiring process and/or to perform the essential functions of the position for which the applicant has applied should contact the Accommodations and Adjustments team at leavesandaccommodations@modernatx.com.

Moderna is a pioneering team that's revolutionizing medicine through mRNA technology with a diverse pipeline of development programs across various diseases. Moderna is solidifying its presence within our international business services hub in Warsaw, Poland, a city renowned for its rich scientific and technological heritage. This hub provides critical functions, meeting the growing demand of Moderna's global business operations.