Administrative Assistant (Entry Level)

Description

Mittera is looking for an Administrative Assistant to join our team! Administrative Assistant supports the day-to-day operations of the department, which includes various clerical and administrative tasks. This position works under supervision but must know how to work independently to plan and accomplish goals. Our Administrative Assistant is a key member supporting executive team members and ensuring smooth operation in the office area. Duties will involve greeting visitors, answering incoming phone calls, purchasing office supplies, and taking proper inventory. Must perform all functions with the highest level of consistency, compassion, and confidentiality as it relates to Mittera’s values and overall customer experience.

Essential Duties and Responsibilities

• Oversee general office operation
• Maintain a neat and professional appearance throughout the office area
• Provide administrative support to executive team
• Coordinate with facilities management or vendors regarding office space, parking, and related issues
• Greet visitors and answer incoming phone calls
• Assist the accounting team with data entry and document management
• Coordinate travel arrangements, including flight, hotel, and car rental reservations
• Purchase office supplies and maintain proper stock levels
• Maintain an organized and efficient filing/storage system for all files and office supplies
• Coordinate incoming and outgoing mail including receiving and sending packages
• Perform other duties as assigned

Requirements

Required Skills and Abilities

• High school diploma or equivalent education required
• Preferred 1-3 years of administrative assistant experience
• Has excellent written & verbal communication skills with individuals at all levels of the organization, vendors, and clients
• Has great attention to detail and substantial organizational skills
• Able to prioritize and manage time efficiently
• Sufficient at analyzing Information and managing processes
• Demonstrates professionalism
• Has problem-solving mindset
• Able to manage inventory control
• Must be dependable and motivated to learn
• Knowledge of appropriate software including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift up to 20 pounds at times
• Requires fine motor hand and arm movement, manual dexterity and coordination
• Must be able to access and navigate each department in the facility

Mittera is a leading-edge company that provides commercial and digital printing, finishing, graphic design, data analytics, direct mail processing, and fulfillment services. Mittera's full-service approach connects data-driven revelations, bar-raising creative, and expertly printed materials to give our customers' brand recognition it deserves. Competitive compensation and robust benefits plans are offered. Benefits include:

• Medical
• Dental
• Vision
• Life and AD&D Policies
• Short and Long-Term Disability
• 401K with Company Match
• Paid Time Off
• Paid Volunteer Time Off

Mittera is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

Visit us today at mittera.com or stop by and fill out an application at a Mittera location near you!