Accounts Payable Specialist

Overview:

Mission Pet Health is adding Accounts Payable Specialist to be an important member of our growing Accounting Department. 

 

The Accounts Payable Specialist is responsible for executing daily accounts payable tasks, vendor reconciliation, and supporting invoice accuracy and timeliness across departments and locations. This role plays a vital part in maintaining vendor relationships, supporting acquisitions, and contributing to process improvements in a paperless, cloud-based environment.

 

Responsibilities:

Primary Responsibilities (A numbered list with 1 being the most regularly performed responsibility.):

1. Process high volumes of invoices using the automated AP system (Palette), ensuring accurate coding and timely payments; monitor aging reports, open invoice logs, and queues for timely resolution; track recurring vendor invoices (utilities, subscriptions, etc.) to ensure continuity; and manage invoice exceptions, discrepancies, and rejections in a timely manner.
2. Maintain strong working relationships with Hospital Managers and vendors to support invoice resolution and hospital operations.
3. Reconcile vendor statements, resolve discrepancies, and conduct regular follow-ups to prevent delays or service interruptions.
4. Review invoices during acquisitions and partner with Vendor Services to confirm vendors are converted to the appropriate accounts prior to bill pay; identify and escalate discrepancies, track conversion status to avoid delays or missed payments, and collaborate with Vendor Services, and AP leads to maintain accuracy and continuity during acquisition transitions.
5. Leverage accounts payable software automation tools to reduce manual entry and streamline workflows.
6. Support ongoing process improvements and documentation of standard operating procedures.
7. Support the maintenance of vendor details by ensuring bill-to, remit-to, payment terms, and payment preferences are accurate and kept up to date in vendor records, working with Master Data to confirm updates are completed.
8. Perform other duties as assigned within the nature and level of work.

Qualifications:

Requirements:

• A minimum of one (1) year of accounts payable or general accounting experience.
• Proficient in Microsoft Excel (VLOOKUP).
• Experience with accounting platforms
• Strong understanding of accounts payable processes, accruals, and GAAP.
• Excellent attention to detail, organization, and time management skills.
• Strong communication and interpersonal abilities.
• Problem-solving mindset with a focus on process efficiency.
• Ability to maintain confidentiality and handle sensitive information.

Mission Pet Health is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. 

We are a veterinarian-founded network of 300+ animal hospitals. While it’s important to know what we are, it’s more important to know what drives us - our mission: to be the employer of choice in veterinary medicine. We take the very best care of our veterinary teams so they can take care of their clients and patients. If you’re interested in learning more about MVP, check out our website or connect with one of our team members!