Staff Accountant I (Temporary)

SUMMARY OF ROLE 

MFUSED is seeking a talented and detail-oriented Staff Accountant I with a focus on Accounts Receivable to join our growing finance team at our Seattle office. We believe that diverse perspectives drive innovation and are committed to creating an environment where everyone can thrive. 

In this role, you will be instrumental in optimizing our financial processes & financial records, overseeing accounts payables and accounts receivables, and ensuring banking compliance, while managing customer accounts, and supporting key financial operations. This role is also responsible for maintaining compliance with internal controls and Generally Accepted Accounting Principles (GAAP), including supporting the finance function by ensuring proper revenue & expense recognition, and also vendor & customer management. If you have a strong foundation in accounting, excellent communication skills, and a desire to grow in a collaborative and supportive workplace, we want to hear from you. Join us and be part of a team that values creativity, integrity, and continuous improvement, all while making a positive impact in the cannabis industry. 

Learn more about our company: https://www.mfused.com/ 

This position is a temporary - estimated to be a six term.

                                                                                                          

ESSENTIAL ROLE AND RESPONSIBILITIES (include the following but other duties may be assigned): 

• Accounts Receivable Management: Support the company in optimizing financial transactions and systems by performing reconciliation of payments and customer accounts. Record all customer sales in QuickBooks Online and apply customer payments accurately.  Maintain records of customer cash and check payments. As needed, coordinate the secure pickup of cash payments through 3rd-party transport services.  Monitor accounts receivable aging and follow up on past-due balances. Prepare customer balance reports with the intent of providing management with a clear understanding of how collection efforts are progressing.

• Discrepancy Resolution: Communicate discrepancies to the management team, identify slow-paying customers, and recommend candidates for collection. 

• Client Communication: Strengthen and grow relationships with clients by communicating with customers regarding past-due accounts and working collaboratively to resolve outstanding balances, payment issues and/or discrepancies. 

• Process Improvement: Assist in streamlining the accounts receivable process by identifying areas for performance improvement and implementing best practices. 

• Financial Integrity: Exercise integrity and confidentiality in financial reporting, ensuring compliance with GAAP, national and local financial requirements. 

• Account Payable Management: Process payables for all MFUSED entities and accurately record them in the accounting system.  Maintain and review assigned email inboxes for accounts payable and accounts receivable.  Ensure expenses are recorded in the correct accounting period.  As assigned, review and process employee expense reimbursements for timely payroll processing. Record and accrue expenses in accordance with GAAP and the matching principle. Assist with Accounts Payable month end close processes.
• Invoice Verification: Gather and verify invoices for appropriate documentation prior to payment, maintaining organized and accurate records.
• Vendor Management: Maintain vendor records, including W-9s and banking details, respond to vendor inquiries and resolve discrepancies, reconcile vendor statements and investigate outstanding items.
• Corporate Card Management: Monitor card activity to ensure all transactions are business-related, properly authorized, and compliant with policy and procedures. Ensure timely submission and review of receipts and supporting documentation for all card expenditures. Enforce expense policies and follow up with employees on non-compliant or incomplete submissions. Investigate and resolve discrepancies, unauthorized charges, or missing documentation.

• Daily Inflow Management: Perform daily cash, check, and ACH management duties, including recording bank deposits, updating and distributing cash receipt logs, and posting payments to the accounts receivable sub-ledger. The candidate will also coordinate with 3rd party logistics services to ensure incoming payments are received in a timely manner. 

• Collections Monitoring: Monitor balances and collect open receivables by contacting clients via telephone, email, and mail to ensure timely payments. 

• Analytical Reporting & Banking Compliance: Apply in the accounting system incoming payments (ACH, wire, check, credit card) accurately and timely. Reconcile unapplied cash and ensure proper allocation of receipts. Ensure all incoming customer payments are processed in compliance with applicable banking regulations, company policies, and internal controls. Monitor and reconcile daily cash receipts across bank accounts, merchant processors, and payment platforms

Support to Finance Team: Assist other accounting and finance team members with tasks related to revenue accounting and other financial operations as needed. Continuously seek opportunities for process improvement and maintain proper documentation.  Embrace additional responsibilities as experience grows.   

SUPERVISORY RESPONSIBILITIES:  

• This role does not have supervisory responsibilities.  

WHAT WE ARE LOOKING FOR: 

• Education: Bachelor’s degree in Accounting or related field required. 

• Experience: At least 1 year of experience in accounts receivable, account collections, and/or a related accounting role. Experience with month-end and year-end closings is highly desirable. 

• Technical Skills: Proficiency with accounting systems (e.g., NetSuite, QuickBooks, SAP) and MS Office applications. Proficiency in Excel. Experience with financial reconciliation, accounts receivable management, accounts payable management, and cash management is essential. 
• Communication Skills: Strong verbal and written communication skills, with the ability to interact effectively with clients and cross-functional teams. Ability to handle confidential information in compliance with applicable regulations and company policies and procedures.
• Attention to Detail & Organizational Management: Exceptional attention to detail and accuracy in financial record-keeping and reporting. Strong organizational and time management skills

WHAT YOU’LL BRING: 

• Integrity and Confidentiality: You have a strong commitment to maintaining the confidentiality and accuracy of financial information. 

• Client-Focused Mindset: You possess excellent communication skills and the ability to build and maintain strong client relationships through effective accounts receivable management. 

• Analytical and Problem-Solving Skills: You are capable of identifying trends, discrepancies, and areas for improvement, driving continuous enhancement of financial processes. 

 

SUPERVISORY RESPONSIBILITIES: 

• This role does not have supervisory responsibilities, but you will work closely with senior accountants and other team members to support financial goals. 

  What We Offer:

• Competitive Pay
• Comprehensive benefits including medical, dental, vision, life insurance, and 401(k).
• Health Savings Account (HSA)
• Short-Term Disability
• Paid Time Off (PTO) and company holidays
• Community Involvement Through our Mfused Cares Initiative
• Professional development and career advancement opportunities.

 Not all benefits listed above are available to all employees at all locations.  

 

PHYSICAL DEMANDS/WORK ENVIRONMENT: 

Physical Demands:

• Primarily a desk-based role, requiring prolonged periods of sitting while working on a computer.
• Occasional standing, walking, and moving around the office and production areas as needed.
• Ability to lift and carry light objects (up to 20 pounds) occasionally.
• Frequent use of office equipment, including computers, phones, and printers.

Work Environment:

• This position is based in an office environment located near a cannabis production space.
• Exposure to typical office noise levels, with occasional exposure to the odors and noise associated with a cannabis production facility.
• Must be comfortable working in proximity to cannabis-related products and processes.
• Compliance with company policies regarding security and safety within a regulated industry is required.

 

  

Equal Employment Opportunity Statement: 

MFUSED is an equal opportunity employer dedicated to fostering an inclusive environment for all team members. We celebrate diversity, and we're committed to creating a workplace where everyone's unique perspective is valued. We don't discriminate on the basis of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We believe that diversity leads to innovation, and we invite candidates from all backgrounds and experiences to join us in shaping the future of the Cannabis industry.  

At MFUSED, we're excited to review your application and welcome you to our mission of excellence and inclusivity in the Cannabis world. 

Please note that this job description is not designed to contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

 

Designs and manufactures premium cannabis vaporizers and infused products.